Administrative Assistant

Edwards Label · United States

Company Description Edwards Label is an established packaging printer specializing in pressure-sensitive labels and flexible packaging for retail, commercial, and industrial markets. Known for quick turnaround times, creative problem solving, and strong customer service, Edwards Label serves as a trusted partner to clients across a variety of industries. As an employer, Edwards Label values teamwork, accountability, training, and internal growth. Operating in a specialized area of printing and packaging, we are committed to supporting employees as they learn, develop, and grow within the company. We offer a benefits package that includes:

• 401(k)
• Medical, dental, and vision insurance
• Paid holidays and vacation

• Provide general administrative and office support to management and departments
• Maintain organized files, records, calendars, reports, company documentation, and administrative records
• Coordinate office projects, follow-ups, registrations, renewals, internal tracking, and other office-related tasks
• Prepare company communication, announcements, company updates, meeting support, anniversaries, internal events, and company activities
• Process company vehicle records, registrations, insurance records, tollways, cleaning checks, uniforms, and related documentation
• Coordinate training schedules, training assignments, ADP training, completion tracking, and follow-up
• Track and follow up on time-off requests and related approvals as directed
• Compile safety checks, compliance records, permits, required reporting, and related documentation
• Prepare, update, and maintain reports for production, sales, quality, safety, finance, administration, and other departments
• Update production time-off tracking sheets and other company spreadsheets
• Assist with quarterly reports, year-end reports, wage and benefit surveys, and other reporting needs
• Monitor pending items and follow up with departments to help ensure deadlines are met
• Process checks, vouchers, bonuses, reconciliations, accounting support, audit-related projects, tax-related projects, and finance-related documentation as assigned
• Review timecards, follow up on timecard approvals, report overtime, track breaks and lunches, and maintain related timekeeping documentation
• Coordinate operational projects that support productivity, savings, compliance, and process improvement
• Monitor project progress, deadlines, assigned responsibilities, and follow-up items
• Facilitate communication between departments to help improve workflow and accountability
• Support basic marketing communication tasks, social media posts, company updates, employee announcements, and event-related communications

• Previous experience in administration, office support, operations support, or a related administrative role preferred
• Experience supporting managers, department leaders, or multiple departments preferred
• Proficiency with Google Sheets, Microsoft Office, Outlook, Teams, Word, Excel, PowerPoint, ADP Workforce Now, AI tools, or similar systems preferred
• Strong organizational skills with the ability to manage multiple priorities, deadlines, follow-ups, records, reports, and documentation
• Good verbal, written, and interpersonal communication skills with a professional and service-oriented approach
• Ability to maintain confidentiality and handle company information professionally
• Ability to work independently in a fast-paced environment while supporting changing business needs