Executive Assistant/Investor Relations Coordinator

Wonder · United States

About The Opportunity Wonder is seeking a high-velocity, detail-oriented Executive Assistant & Investor Relations Coordinator to partner directly with our Chief Financial Officer. In this hybrid role, you will serve as both the operational backbone for the CFO’s day-to-day schedule and a crucial execution partner for the broader finance organization. This role bridges executive support, finance operations, and investor communications. The ideal candidate exercises exceptional discretion, thrives in a fast-paced environment, and excels at managing complex cross-functional workflows between internal executive leadership, board members, investors, and research analysts. The ideal candidate thrives in ambiguity, exercises exceptional judgment and discretion, anticipates needs before they arise, and brings a high level of professionalism, curiosity, and operational excellence to everything they do. The Impact You Will Make Executive Partnership & Calendar Management

• Partner directly with the CFO to manage a high-volume, dynamic calendar, prioritizing competing demands and aligning schedules with business priorities.
• Track CFO deliverables, action items, and departmental deadlines, ensuring seamless cross-functional follow-through.
• Screen and prioritize incoming requests, triage communications, and act as a strategic gatekeeper to optimize the CFO's time.

• Serve as the primary administrative point of contact for current and prospective investors, analysts, and board members.
• Coordinate investor meetings, earnings calls, roadshows, analyst days, and shareholder events, managing end-to-end logistics and schedules.
• Maintain and update the IR CRM/database, tracking interactions, investor profiles, cap table updates, and meeting follow-ups.
• Assist in drafting, proofreading, and organizing investor communications, quarterly earnings decks, shareholder letters, and investor data rooms.
• Coordinate the preparation and distribution of board meeting materials, board decks, and post-meeting action items.

• Prepare, process, and reconcile complex expense reports, invoices, and purchase orders for the finance and IR functions.
• Maintain strict confidentiality surrounding non-public financial information, strategic plans, and sensitive investor relations communications.
• Drive operational improvements across administrative and IR workflows to enhance team efficiency.
• Coordinate travel arrangements, detailed itineraries, and travel logistics for investor and executive meetings.

• 7-10+ years of experience supporting C-level executives (preferably CFOs), preferably within fast-paced or high-growth environments
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously
• Strong judgment, discretion, and professionalism handling confidential and sensitive information
• Outstanding written and verbal communication skills, with a keen eye for detail when proofreading financial presentations, decks, and investor correspondence.
• Proven ability to anticipate needs, solve problems proactively, and operate independently
• High attention to detail and strong follow-through
• Advanced proficiency in Google Workspace, including Gmail, Google Calendar, Google Docs, Sheets, Slides, and Drive, with experience operating within a highly collaborative Google-based work environment
• Experience supporting executive leadership in finance, operations, technology, or high-growth startup environments is a plus
• Experience coordinating board meetings, investor communications, or executive-level presentations
• Bachelor’s degree or equivalent experience preferred.