EA & Vendor Management Executive

Kalyani Group · Pune city, India

About the Company

Bharat Forge Limited, the flagship company of the Kalyani Group, is one of India's most admired and globally respected industrial conglomerates. Headquartered in Pune, the Kalyani Group spans diversified sectors including automotive components, aerospace & defence, energy, infrastructure, industrial solutions, and speciality chemicals — with a consolidated annual revenue exceeding USD 3 billion and operations across 16 countries. Bharat Forge is the world's largest manufacturer of forged components and a Tier-1 supplier to the world's foremost OEMs in automotive, oil & gas, rail, marine, and aerospace industries. Driven by a bold vision of "Technology for Transformation," the Group is committed to innovation, sustainability, and nation-building at scale. Joining the Kalyani Group means being part of a legacy of excellence, a culture of intellectual ambition, and a future defined by purpose.

About the Role

People are the Kalyani Group's greatest competitive advantage. The Senior Manager – Internal Communications will play a transformative role in connecting a diverse, geographically dispersed workforce of tens of thousands of employees across 16 countries to the Group's vision, values, and strategy. You will build the architecture of an engaged, informed, and inspired organization — making every employee feel like a stakeholder in the Group's extraordinary journey of growth and purpose.

Job Summary

We are looking for a proactive and highly organized Executive Assistant cum Vendor Management Executive to support the Corporate Communications team. The role will be responsible for providing executive support, coordinating communication activities, managing vendors and agencies.

Key Responsibilities

Executive Assistant Responsibilities

• Provide administrative and operational support to the Head of Corporate Communications.
• Manage calendars, meetings, appointments, and travel arrangements.
• Prepare MOMs (Minutes of Meeting), presentations, reports, and correspondence.
• Coordinate with internal stakeholders for communication-related projects and initiatives.
• Track action items and ensure timely closure of deliverables.
• Maintain departmental records, documents, contracts, and communication archives.
• Handle confidential information with discretion and professionalism.

Vendor Management Responsibilities

• Manage relationships with communication agencies, event vendors, design partners, printers, and other service providers.
• Coordinate vendor onboarding, documentation, and compliance requirements.
• Monitor vendor performance, service quality, and adherence to SLAs.
• Obtain quotations, negotiate commercial terms, and ensure cost optimization.
• Process purchase orders, invoices.
• Maintain vendor databases and contract records.
• Support end-to-end execution of corporate events, campaigns, and branding activities through vendor coordination.

Qualifications & Experience

• Bachelor's degree in Business Administration, Communications, HR, Marketing, or a related field.
• 3-7 years of experience in Executive Assistant, Vendor Management, Corporate Communications, or Administrative roles.
• Experience coordinating with multiple vendors and stakeholders preferred.
• Proficiency in MS Office (Excel, PowerPoint, Word, Outlook).
• Basic knowledge of SAP.