Executive Assistant to Founder - Operations

klipp.tech · Rajasthan, India

Job Title: Executive Assistant to Founder - Operations

Department: Founder's Office

Location: Jaipur

Experience: 2-3 Years

Work Mode: On-site during initial onboarding, followed by structured hybrid

Employment Type: Full-time

About Us

At klipp.tech, we are transforming the way businesses grow through our innovative Shopify apps. Our mission is to simplify e-commerce and SEO by delivering effective technology backed by exceptional customer support. We help Shopify merchants improve their search visibility, site performance, and overall online presence. We are a small, founder-led SaaS team that values thoughtful work, ownership, continuous learning, and practical execution.

About the Role

We're hiring an Executive Assistant to Founder - Operations to join our Founder's Office.

The primary responsibility of this role is to ensure that important conversations, ideas, decisions, and commitments are converted into clear actions and completed on time.

This is not a conventional calendar-management or secretarial position. The role combines executive assistance, task management, team coordination, professional communication, documentation, hiring support, and day-to-day business operations.

You will work closely with the founder, maintain visibility across priorities and deadlines, follow up with team members, and help bring structure to a fast-moving work environment.

What We Offer

• Opportunity to work directly with the founder

• Exposure to SaaS, Shopify, SEO, and business operations

• Practical experience across different areas of a growing company

• Real ownership, structured feedback, and increasing responsibilities

• Opportunity to learn how a technology product and business operate

• Clear growth opportunities within the Founder's Office and operations

• Structured hybrid work arrangement after successful onboarding

What You'll Do

• Manage the founder's tasks, priorities, calendar, reminders, and follow-ups

• Turn conversations and meetings into clear actions with owners and deadlines

• Maintain task trackers and follow up with team members on pending work

• Prepare meeting agendas, notes, summaries, and progress reports

• Identify delays, unclear responsibilities, and blockers before they affect progress

• Draft professional emails, internal messages, and follow-ups

• Coordinate with employees, candidates, customers, vendors, and partners

• Support hiring, onboarding, research, documentation, and process improvement

• Handle confidential information responsibly

What We're Looking For

• 2-3 years of experience in executive assistance, operations, project coordination, or a similar role

• Experience supporting a founder, CEO, MD, or business owner is preferred

• Strong written and spoken English

• Excellent organisation, communication, and follow-up skills

• Comfortable using Google Workspace, spreadsheets, calendars, and task-management tools

• Ability to manage multiple priorities and work independently

• Willingness to work from our Jaipur office during onboarding

You'll Be a Good Fit If You Are

• Dependable, proactive, and naturally organised

• Detail-oriented while understanding overall priorities

• Respectfully assertive and comfortable following up with people

• Calm and adaptable when priorities change

• Discreet with confidential information

• Interested in SaaS, technology, and business operations

• Eager to grow through increasing responsibility and ownership

Career Growth

This position is suitable for someone who wants to develop a long-term career in business operations and the Founder's Office.

Perks and Benefits

Structured hybrid work after onboarding

️ 5-day work week and healthy work-life balance

Direct founder access and real ownership

Learning budget and professional growth support

Exposure to real Shopify apps and merchant use cases

Clear opportunities for increasing responsibility

Important Note

This is not a routine calendar-management or clock-in, clock-out position.

The role is best suited for someone who enjoys creating structure, tracking details, following up consistently, and making sure important work is completed. You should be comfortable handling administrative responsibilities while gradually learning the company's product, customers, team, and broader business operations.

The role provides meaningful exposure and long-term growth, but progression will depend on demonstrated performance, sound judgment, reliability, and ownership.