Tender Manager

APARC - Atharva Planning And Research Centre Pvt. Ltd. · India

Atharva Planning and Research Centre Pvt. Ltd. (APARC) is looking for a Tender Manager to join our Projects team.

If you've spent atleast two years or so around tenders, proposals, or project documentation and want to grow fast — this is for you.

Organisation: APARC – Atharva Planning and Research Centre Pvt Ltd.

Position: Tender Executive

Location: Ahmedabad

Department: Projects

Job Type: Full - time

Experience Required: Minimum 2 Years

Qualification: Graduate/Post-Graduate (open to equivalent qualifications with relevant experience).

Key Responsibilities:

1. Possess Tender & E-Tendering Knowledge

• Complete tender lifecycle: NIT/RFP → pre-bid → bid preparation → submission → evaluation → award
• Government e-tendering portals such as GeM, CPPP, Gujarat e-Procurement , and relevant state/department portals
• Understanding of technical bid, financial bid, EMD, tender fee, performance security
• Bid submission procedures, deadlines and online document uploading
• Addenda/corrigenda and amendments
• Pre-bid queries and clarifications

2. Knowledge of Government Procurement & Tender Rules

• Basic understanding of GFR (General Financial Rules)
• Government procurement procedures
• Eligibility criteria and qualification requirements
• Consortium/JV requirements
• Experience and turnover criteria
• Bid security, performance guarantee and retention provisions
• Contract conditions and penalty/liquidated damages clauses

3. Tender Document Preparation

Should be able to independently prepare/check:

• Technical proposals
• Company profiles and credentials
• Eligibility compliance sheets
• Technical compliance matrices
• CVs of experts
• Similar-work experience statements
• Financial bid formats
• Undertakings, declarations and affidavits
• Power of Attorney and authorization documents

4. Document & Compliance Management

A good Tender Executive should be extremely detail-oriented and able to:

• Read an entire RFP and identify every requirement
• Prepare a Tender Compliance Checklist
• Track missing documents
• Check validity of certificates
• Ensure correct signatures, stamps and formats
• Cross-check dates, figures, names and project references
• Maintain tender-wise document folders and records

5. Financial Understanding

Basic knowledge of:

• BOQ and price schedules
• GST and applicable taxes
• Professional fees/manpower costing
• EMD and performance security calculations
• Financial eligibility/turnover calculations
• Bid pricing and comparison
• Basic Excel formulas and financial sheets

6. Research & Coordination

The person should be capable of:

• Finding relevant tenders online
• Screening tenders against organizational eligibility
• Preparing a Bid/No-Bid assessment
• Coordinating with technical experts, finance, HR and management
• Collecting CVs and project credentials
• Following up with team members for pending documents
• Maintaining a tender calendar

7. Important Software Skills

• MS Word, MS Excel, PowerPoint
• Scanning and digital signatures
• Government e-tender portals

8. Soft Skills

• Strong written English
• Excellent attention to detail
• Ability to work under strict deadlines
• Follow-up and coordination skills
• Confidentiality
• Ability to handle multiple tenders simultaneously
• Good understanding of formal government correspondence

Why this role matters

Tenders are how our projects begin. You'll sit at the centre of our business development — and you'll learn the full picture of how planning and research projects are won.

Location: Ahmedabad | Type: Full-time

Interested? Send your CV to hr@aparc.org with "Tender Executive" in the subject line. Know someone who'd fit? Please tag or share.

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