Safety and Compliance Coordinator

Safety & Compliance CoordinatorLocation: Gallatin, TNEmployment Type: Full Time

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Reports To: Safety & Compliance ManagerAbout 46 LogisticsAt 46 Logistics, we're revolutionizing transportation. Established in 2015 by seasoned touringprofessionals, we're not just a trucking company – we're your partner in success. We prioritizenot only the safe and efficient transport of your equipment but also building strong relationshipswith your crew. Every truck and driver represents your brand, which is why we personalize yourtour experience to amplify the power of your touring community.With divisions dedicated to both entertainment and freight transportation, including ourfamily-owned 46 Entertainment, we recognize that our drivers are our most valuable assets. Ourteam is composed of individuals cultivated in authenticity, integrity, and empathy, essentialqualities for seamless integration backstage. While we value communication and reliabilityabove all, we never compromise on style when it comes to our equipment.
The RoleThe Safety & Compliance Coordinator supports the Safety & Compliance Manager inmaintaining a safe, compliant, and efficient fleet operation. This position works closely with FleetManagement, Driver Management, and Maintenance to ensure drivers, vehicles, equipment,and company procedures meet applicable safety and regulatory requirements.The ideal candidate is organized, detail-oriented, proactive, and comfortable communicatingwith drivers and multiple departments. This role helps keep compliance records current,monitors important deadlines, assists with Hours of Service (HOS) questions, maintainsequipment inventory, and supports the day-to-day safety and compliance needs of 46 Logistics.
Key Responsibilities
1. Safety & Compliance Support
Work directly with the Safety & Compliance Manager on daily responsibilities, ongoingprojects, and compliance initiatives.Maintain accurate and organized safety files, driver records, vehicle documentation, andcompliance reports.Assist with tracking expiring documents, certifications, licenses, medical cards,inspections, and other required compliance items.Help identify missing documentation, upcoming deadlines, and potential complianceconcerns.Assist with internal safety audits, record reviews, incident documentation, and correctiveaction follow-up.Help communicate safety policies, procedures, and updates to drivers and internaldepartments.Support the development, implementation, and maintenance of company safetyprocedures and SOPs.
2. Driver Compliance & Hours of Service (HOS)
Work closely with the Fleet Manager and Driver Manager to ensure drivers remaincompliant with applicable safety regulations and company policies.Assist with driver questions regarding Hours of Service, driving limits, duty status,breaks, rest periods, and available hours.Help review electronic logging device (ELD) information and identify potential HOSviolations, log discrepancies, or other compliance concerns.Monitor driver compliance documentation and communicate outstanding items to theappropriate manager.Assist with tracking driver training, required acknowledgments, certifications, andsafety-related follow-ups.Escalate significant or recurring compliance concerns to the Safety & ComplianceManager and appropriate leadership.Help reinforce safe driving practices and consistent application of company policies.
3. Fleet & Maintenance Coordination
Work with the Fleet Manager and Maintenance Department to track vehicle and trailerinspections, maintenance documentation, and compliance-related repairs.Assist in monitoring inspection schedules, registration renewals, and other vehicle ortrailer compliance requirements.Help ensure maintenance records and required supporting documentation are properlyrecorded and accessible.Communicate safety-related vehicle concerns, inspection findings, and outstandingmaintenance items to the appropriate department.Assist with tracking equipment that is out of service or requires follow-up before returningto operation.Support communication between Safety, Fleet, and Maintenance to help ensure issuesare addressed promptly.
4. Inventory & Equipment Tracking
Maintain accurate inventory records for safety equipment, fleet supplies, and otherassigned company assets.Track equipment assigned to drivers, trucks, and trailers as applicable.Monitor inventory levels, identify shortages, and communicate replenishment needs.Assist with tracking damaged, missing, or replacement equipment.Conduct periodic inventory checks and reconcile records with equipment physically onhand.Maintain organized inventory logs and documentation to support accountability and costcontrol.5. Incident & Accident Support
Assist with collecting and organizing accident reports, incident statements, photographs,and supporting documentation.Help maintain incident and accident tracking records.Coordinate with the Safety & Compliance Manager and other departments to gathernecessary information following an incident.Track outstanding incident documentation and follow-up items.Assist with monitoring corrective actions and ensuring assigned follow-ups arecompleted.Maintain confidentiality when handling driver records, incident reports, and othersensitive information.
6. Communication & Administrative Support
Serve as a communication link between Safety & Compliance, Fleet, DriverManagement, and Maintenance.Respond to routine safety and compliance questions or direct them to the appropriatemanager when additional guidance is needed.Maintain organized digital records, spreadsheets, reports, and tracking systems.Assist with preparing compliance summaries, status reports, and other requesteddocumentation.Participate in safety meetings, training sessions, and departmental initiatives as needed.Complete additional duties and projects as assigned by the Safety & ComplianceManager.
Qualifications & Skills
Strong organizational skills and attention to detail.Excellent written and verbal communication skills.Ability to manage multiple responsibilities, deadlines, and follow-up items.Comfortable working with spreadsheets, digital recordkeeping systems, and fleetmanagement software.Ability to communicate professionally with drivers, managers, and other departments.Strong problem-solving skills and the ability to recognize when an issue requiresescalation.Ability to maintain confidentiality and handle sensitive information responsibly.Willingness to learn and apply applicable transportation safety regulations and companypolicies.Previous experience in transportation, fleet operations, safety, compliance, or logistics ispreferred.Experience with electronic logging devices (ELDs), Hours of Service regulations, andfleet management platforms is a plus.
Why You’ll Love It Here
Competitive SalaryHealth, Dental, Vision and Life Insurance.Generous paid time off including paid holidaysOpportunity to participate in 401(k) programs with company match.Company to pay for or reimburse for all travel and other related expenses for approvedcompany business. xzbcwsv Opportunities to grow and develop in a fun, dynamic environment.