TEMPORARY ADMINISTRATIVE ASSISTANT, LEGAL

WVU Medicine · Philadelphia, United States

To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Performs a wide range of administrative duties and coordinates a variety of complex office procedures in support of the department(s) and leadership.

High school diploma or equivalent.
Two (2) years additional training or related experience

OR

One (1) year of secretarial training may substitute for experience.
Assists in coordinating activities involved in the preparation of department correspondence to facilitate on-going communications and efficient departmental operations in an accurate, neat, and timely manner as assigned.
Reconciles monthly budget with monthly analysis report and responsibility statements; Updates Policies & Procedures annually, along with all departmental information for each area..
Screens and refers incoming phone calls and department visitors to ensure that accurate and timely department communications is facilitated and that the unit is presented in a positive manner.
Prepares, maintains and processes proper levels of office supply inventory.
Prepares monthly calendar and/or maintains appointment calendars, documenting accurate times and contacting appropriate individuals.
Functions as Payroll representative for the department. Coordinates all payroll and leave reports of department staff to expedite accurate and timely processing.
Schedules travel arrangements.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Standard office environment.
Understanding of Microsoft Office Products, Excel, and other systems are need.
40 Shift: