Executive assistant (project & corporate governance) to director's office

Kadtech Infraprojects Pvt. Ltd. · Kolkata, India

Job Purpose

We are a rapidly expanding construction company with a footprint across India, seeking a highly organized, tech-savvy Business Assistant to anchor the Director's Office. This role is the intellectual filter of our executive suite. You will own meetings and administrative governance, acting as a Quality Gatekeeper — reviewing, analyzing, and challenging progress reports before they reach the Director's desk. You will build systems from the ground up to improve our corporate governance model.

Core Responsibilities

This role is structured around three interconnected pillars:

• Meeting Governance, Mo M Logging & Milestone Tracking (40%)

• Strategic Gatekeeping, Data Auditing (30%)

• Legacy Team Diplomacy & Change Management (30%)

Key Responsibilities

1. Meeting Governance, Mo M Logging & Milestone Tracking (40%)

• Minutes of Meetings (Mo M) Ownership: Attend all critical review meetings alongside the CEO and Director. Translate discussions into crisp, legally and operationally tight Minutes of Meetings.

• Relentless Action-Item Tracking: Convert Mo Ms into live task logs. Follow up relentlessly with department heads, regional managers, and external partners to ensure no directive falls through the cracks.

• Cross-Functional Milestone Management: Manage a master timeline tracking cross-functional dependencies.

2. Strategic Gatekeeping, Data Auditing & Smart AI Leverage (30%)

• The First Line of Defense: Review, vet, and verify progress reports, milestones, and technical submissions from service sites and the Geotechnical division before briefing the CEO and Director.

• Smart AI & Technology Leverage: Use modern AI tools (LLMs, transcription, data automation) to accelerate Mo M drafting and report summarization — while applying critical thinking to audit and fact-check all AI-generated output. AI is an accelerator; you are the ultimate checkpoint for veracity.

3. Legacy Team Diplomacy & Change Management (30%)

• Bridging Legacy & Modern Systems: Guide long-standing company veterans to adopt modern digital reporting frameworks — Excel dashboards, task-tracking platforms — without creating internal friction. We have a multi generational team.

• Empathetic Accountability: Coach regional project teams to track the right data metrics so their work stands up to external client scrutiny.

Profile Requirements

• Experience: 7 to 10 years inside an organized contracting house, real estate services firm, PMC, EPC setup, or heavy infrastructure company. Multi-regional experience highly preferred.

• The "EI + Detail" Blend: High emotional intelligence to influence multi-generational teams, backed by sharp attention to detail that catches inconsistencies instantly.

• Tech & Metric Literacy: Advanced MS Excel (dashboards, data synthesis) and comfort with modern digital collaboration and task-tracking platforms.

• Core Trait: A patient diplomat who overcomes institutional inertia through relationship building, while remaining uncompromising on reporting quality. You Will Thrive in This Role If You...

• Are energized by structure, systems, and making order out of complexity

• Have a natural instinct to question numbers that "don't add up"

• Can manage multiple high-priority tasks without losing precision

• Are comfortable operating in a fast-paced, growth-stage company environment

• Have a penchant to learn new things. We are happy to learn together.

What We Offer

• Direct exposure to the CEO's and Director's strategic decision-making

• A high-impact role at the nerve center of a fast-expanding construction company

• Competitive CTC up to ₹13,00,000 per annum

• Opportunity to grow with a rapidly scaling infrastructure company

How to Apply

If you are a sharp, detail-obsessed professional who thrives in a high-accountability environment, we want to hear from you.

• Send your CV and a brief cover note to:

• Subject line: Application – Business Assistant to Director

• Experience Required: 7 – 10 Years

• Compensation: Up to ₹13,00,000 CTC