Executive Officer

Executive Administration Officer

Are you the right candidate for this opportunity Make sure to read the full description below.
Location: Leeds, West Yorkshire (LS1 4AP)
Working pattern: Hybrid (3 office days per week) | 37 hours per week
Pay rate: £14.01 per hour | Assignment: until 31/03/27
If you enjoy bringing order to busy workstreams, keeping information spot-on, and supporting commercial teams to deliver real outcomes, this is a great opportunity. Our Client is hiring for a reputed client within the Government, supporting the management of contracts and commercial activity across a high-profile portfolio in England and Wales.
What you'll be doing:
* Managing a shared inbox-logging enquiries, allocating them appropriately, and ensuring timely responses
* Keeping the CFO team's SharePoint site organised, with documents stored accurately in the right places
* Supporting the updating of contracts, contract documentation and commercial records (under the direction of the Commercial Contract Manager)
* Coordinating the controlled sharing of documents with relevant stakeholders
* Maintaining trackers, action logs and other management information to keep the team on track
* Reviewing incoming requests, identifying the next actions, and escalating matters appropriately
* Supporting commercial colleagues with agreed administrative and operational tasks to meet deadlines
* Coordinating accurate and timely management information reports for internal and external stakeholders
* Handling sensitive and commercially confidential information with care
What you'll bring:
* Strong planning and organisational skills, with the confidence to prioritise your own workload and meet deadlines
* Excellent verbal and written communication-clear, confident, and comfortable dealing with a wide range of stakeholders
* Confident use of Microsoft 365, including Outlook, Word, Excel and SharePoint
* An eye for detail-able to maintain accurate data sets and present information clearly
* Experience providing administrative or operational support within a commercial, procurement, contract management or similarly regulated environment
* A proactive approach-knowing when something needs to be escalated to the right person
Additional information:
* You'll be based within the Rehabilitation Services Commercial Team, supporting the Creating Future Opportunities (CFO) Commercial Team and the wider Rehabilitation Services Commercial Team (CFO portfolio of contracts delivering rehabilitation and employment-related services across England and Wales).
* You'll help the team respond effectively to stakeholder and supplier enquiries, acting as a helpful first point of contact for requests and issues.
If you'd like to use your organisation, communication and IT skills to support a meaningful commercial function, apply now. Our Client would love to hear from you.
Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.
As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest? xrexnqw and state the role that you are interested in.?We are?committed to engaging with you.?
In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.