Executive Assistant

Adept Global · Bangalore, India

Location: Andheri East, Mumbai

Experience: 2–4 Years

Employment Type: Full-Time

Preference: Females only

About the Role

We are looking for a highly organized, proactive, and tech-savvy AI Executive Assistant to work closely with senior leadership in a fast-paced, technology-driven environment. The role combines traditional executive support with the use of AI tools and automation to improve productivity, streamline workflows, and manage day-to-day business priorities efficiently.

Key Responsibilities

• Manage senior leadership calendars, meetings, appointments, and schedules.
• Coordinate domestic and international travel, including flights, hotels, and itineraries.
• Manage emails, correspondence, meeting agendas, and follow-ups.
• Prepare presentations, reports, meeting notes, and business documentation.
• Coordinate with internal teams, clients, vendors, and other stakeholders.
• Track action items and ensure timely closure of deliverables.
• Conduct research and support leadership with business-related information and analysis.
• Use AI tools to assist with research, drafting, summarization, documentation, and productivity.
• Identify repetitive tasks and explore opportunities for automation and process improvement.
• Support recruitment activities, including interview scheduling and candidate coordination.
• Maintain confidential information and handle sensitive business matters with discretion.
• Manage multiple priorities and provide proactive support in a dynamic work environment.

Desired Profile

• 2–4 years of experience as an Executive Assistant, Executive Coordinator, Executive Business Partner, or Founder's Office professional .
• Experience supporting a Founder, CEO, CXO, or senior leadership is strongly preferred.
• Strong calendar, travel, meeting, and stakeholder management skills.
• Excellent verbal and written communication skills.
• Highly organized with strong follow-up and multitasking abilities.
• Comfortable working independently and taking ownership of tasks.
• Strong proficiency in Microsoft Office and/or Google Workspace .
• Comfortable using AI productivity tools such as ChatGPT, Claude, Gemini, Microsoft Copilot, or similar platforms .
• Exposure to automation or workflow tools such as Zapier, Make, Notion AI, or similar tools will be an advantage.
• Startup experience and an entrepreneurial mindset will be preferred.

Immediate joiners or candidates who can join within 30 days are preferred.