Accounts Payable Specialist

Prime System Solutions · Lahore, Pakistan

Job Title : Accounts Payable Specialist
Work Schedule: American (EST)
Work Arrangement: Onsite/Hybrid

• Please apply for the role if you have relevant experience for this role and are fluent in English
  

• Understand and follow the client. This is our set of standards and processes that produce a predictable result for the client. You must be aware of and maintain our standards
• Manage the full accounts payable cycle
• Process and review vendor invoices for accuracy, completeness, and adherence to company policies and procedures
• Verify and match invoices with purchase orders and receiving documentation to ensure proper authorization and receipt of goods or services
• Code and enter invoices into the accounting system accurately and promptly
• Reconcile vendor statements and resolve any discrepancies or outstanding issues
• Process and prepare payment runs, including checks, electronic transfers, and ACH payments, ensuring accuracy and adherence to payment terms
• Oversee approvals of expense reports and the credit card program
• Collaborate with internal departments to obtain necessary approvals and resolve any invoice or payment-related issues
• Handle and resolve complex inquiries by the accounts payable team
• Respond to vendor inquiries and resolve payment discrepancies in a professional and timely manner
• Develop and maintain metrics that demonstrate the performance of the team and areas for development/efficiency
• Assist in month-end and year-end closing activities, including preparing accruals and reconciling accounts payable balances
• Maintain organized and accurate accounts payable records and documentation
• Stay up to date with accounts payable best practices and changes in accounting regulations
• Assist Finance leadership in the analysis of AP-related information, contributing to strategic decision-making
• Provide guidance and mentorship to other accounts payable specialists (s) on the team
  

• Maintain accurate and real-time timesheets
• Receive mentoring and feedback from peers and others
• Where appropriate, escalate complicated issues to a more senior resource or other appropriate teams
• Actively Participate in Team Huddles, L10 Meetings, One-on-One Meetings, and any other Team Meetings
• Attend training & team meetings as required
• Ensure work aligns with client standards
• Assist client team members as required
• Maintain constant and clear communication with clients and colleagues
• Collaborate with all client departments to maximize client satisfaction
• Continuously provide feedback to help improve processes and procedures to provide superior service
• Provide or facilitate timely responses and guidance to client requests
• Maintain documentation, processes, and standards through the change management processes
• Maintain an in-depth knowledge of the products and services that are offered
• Additional duties as required
  

• Bachelor's degree in Accounting, Finance, or Business Administration
• Minimum of 4+ years of professional experience
• Interpersonal Skills: Good interpersonal skills to build professional relationships, resolve conflicts, and effectively communicate financial information to non-financial stakeholders
• Strong understanding of accounts payable processes, principles, and best practices
• Strong understanding of Net suit, US taxation, and GAAP
• Proficiency in using accounting software and systems
• Attention to detail and a high level of accuracy in data entry and processing
• Excellent organizational and time management skills
• Strong analytical and problem-solving abilities
• Effective communication and interpersonal skills
• Ability to work both independently and collaboratively in a team environment
• Knowledge of basic accounting principles and practices
• Familiarity with tax regulations and reporting requirements related to accounts payable is a plus
• Detail-Oriented:
• Ability to spot inconsistencies in invoices, payments, and account records
• Strong organizational skills to manage multiple accounts simultaneously
• Accounting Knowledge:
• Understanding of basic accounting principles, particularly accounts receivable
• Experience in accounts receivable and collection efforts
• Research and Analytical Skills:
• Capable of researching and resolving billing discrepancies and payment issues
• Ability to analyze account histories and identify trends or issues in payment behaviors
• Communication Skills:
• Strong written and verbal communication to effectively follow up with clients
• Ability to explain financial concepts and account details to non-financial clients
• Technical Skills:
• Proficiency in accounting software Net NetSuite/ConnectWise
• Advanced skills in Microsoft Excel for reporting and data analysis
• Experience with CRM systems for managing customer interactions
• Time Management:
• Ability to prioritize tasks, meet deadlines, and handle high-volume workloads efficiently
• Problem-Solving Abilities:
• Proactive in identifying issues and developing strategies to resolve them
• Capable of handling escalated situations with diplomacy and professionalism