Receptionist

UltraCare PRO · Ahmedabad, India

We are looking for a proactive and well-organized Receptionist & Admin Executive to manage front desk operations while providing administrative support across the organization. The ideal candidate should possess excellent communication skills, a professional attitude, and the ability to multitask in a fast-paced environment.

Key Responsibilities

Front Desk & Reception

• Welcome and assist visitors, clients, and candidates professionally.
• Manage incoming calls, emails, and courier services.
• Maintain the reception area to ensure a clean and organized environment.
• Coordinate visitor entries and meeting room bookings.

Administration

• Handle office stationery, pantry supplies, and vendor coordination.
• Maintain office records, documents, and filing systems.
• Coordinate housekeeping, maintenance, and office facility requirements.
• Assist in organizing meetings, events, and employee engagement activities.
• Manage travel bookings, hotel reservations, and other administrative arrangements as required.
• Support onboarding formalities and coordinate with internal departments for new joiners.
• Process invoices and maintain records of administrative expenses.
• Ensure smooth day-to-day office operations and resolve basic administrative issues.

Requirements

• Bachelor's degree in any discipline.
• 1–3 years of experience in Reception, Front Office, or Administration.
• Excellent verbal and written communication skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Professional appearance with a customer-focused approach.
• Ability to maintain confidentiality and work independently.

Preferd Skills

• Pleasant personality with strong interpersonal skills.
• Good coordination and follow-up abilities.
• Time management and attention to detail.