Executive assistant

Role: Executive Assistant

Location: Bangalore (On-site)

Working days: 6 Days

1. Executive Support & Strategic Coordination

Manage the executive's calendar, including scheduling meetings, conferences, teleconferences, and travel logistics with precision. Oversee day-to-day operations, ensuring both professional and personal requirements of the executive are handled seamlessly. Act as the primary liaison between the executive and internal/external stakeholders maintaining clarity, professionalism, and discretion. Track, follow up, and ensure timely completion of key projects, deliverables, and assigned tasks.

2. Operational Excellence & Process Management

Maintain an organized repository of data, investments, and key information across multiple verticals — including staff management and expense reporting. Demonstrate proficiency in Google Suite, Notion, Slack, AI Tools and expense management tools for efficient documentation and task execution. Manage and sustain vendor relationships, ensuring timely deliverables and reliable partnerships. Maintain and secure confidential documents such as KYC files, credentials, payment details, and contact directories.

3. Communication & Stakeholder Management

Welcome and engage guests, partners, and stakeholders professionally — both in person and via phone or virtual channels. Stay proactively responsive across communication platforms updates, follow-ups, and decisions. Whats App, email, Slack) to ensure swift updates. Exhibit excellent written and verbal communication skills, ensuring clarity and professionalism across all correspondence.

4. Emotional Intelligence & Professional Conduct

Uphold a calm, patient, and composed demeanor under pressure while handling sensitive or demanding situations. Maintain a high level of emotional intelligence and interpersonal sensitivity in interactions across all levels. Take ownership and demonstrate initiative, consistently driving tasks to completion with minimal supervision. Display strong problem-solving abilities, adaptability, and a proactive mind-set. Manage multiple priorities effectively through exceptional organizational and time-management skills.

5. Technical & Analytical Proficiency

Exhibit high tech proficiency and the ability to leverage AI tools for daily tasks, automation, and productivity optimization. Stay curious and self-educate continuously to adapt and increase productivity for the CXO

6. Experience & Personal Attributes

Minimum criteria: 5+ years in supporting CXOs or senior leadership in fast-paced environments. Self-motivated, empathetic, and results-oriented professional with a strong sense of accountability and integrity. Ability to maintain and withhold trust with immense integrity and credibility.