Executive assistant

Executive Assistant
Company: One XL Info LLP
Position: Executive Assistant
Job Type: Full-Time
Shifts/Working Hours: Monday to Saturday, 10:00 AM - 7:00 PM
Experience: 3-5 Years
Location: Thergaon, Pune, Maharashtra
CTC: ₹ 25,000 - ₹ 30,000 per month
About 1 XL
1 XL is a Dubai-based, dynamic, and versatile Saa S product development company that encompasses various aspects of personal and professional growth. With a commitment to empowering individuals and organisations, 1 XL strives to inspire, educate, and equip people with the tools they need to succeed in diverse domains of life and business.
Job Summary
We are looking for a highly proactive, sharp, and dependable Executive Assistant to support senior leadership and ensure smooth day-to-day operations. This role requires someone who can think critically, solve problems independently, manage multiple priorities, and act as a strong coordination bridge between teams.
The ideal candidate is active, detail-oriented, solution-driven, and confident in handling responsibilities in a fast-paced, remote work environment. Strong English communication skills and professional maturity are essential.
Key Responsibilities Implementation & Process Development
- Understand software and tools used within the organisation and support their effective implementation across teams.
- Learn and explore relevant AI tools and guide teams on their effective usage.
- Prepare and maintain process documents, policies, rules, regulations, and training materials, including videos.
- Conduct assessments and evaluations within the organisation.
- Develop, document, and maintain Standard Operating Procedures (SOPs) for various processes.
Executive & Administrative Support
- Manage and maintain executive calendars, schedules, meetings, and follow-ups.
- Coordinate and attend Zoom/online meetings; take minutes and circulate action points.
- Prepare documents, presentations, reports, and summaries as required.
- Handle professional email communication, internal coordination, and follow-ups.
Coordination & Content Support
- Coordinate with internal teams such as HR, Admin, SOP, Development, Testing, Content Writing, Graphic Design, and Video Editing to ensure timely delivery of tasks.
- Track content schedules, approvals, and dependencies across teams.
- Ensure smooth communication between departments and leadership.
Operations & Process Support
- Assist in tracking expenses, invoices, basic budgets, and operational records.
- Maintain structured digital filing systems and documentation.
- Support leadership with research, data collection, and report preparation.
Problem Solving & Ownership
- Actively identify gaps, delays, or issues and propose practical solutions.
- Handle tasks independently with minimal supervision.
- Prioritise work effectively in a fast-paced environment and meet deadlines consistently.
Confidentiality & Professionalism
- Handle sensitive information with the highest level of confidentiality and integrity.
- Represent leadership professionally in internal and external communication.
Key Skills & Competencies Core Skills
- Excellent written and verbal communication in English (mandatory).
- Strong organisational and time-management skills.
- Critical thinking and problem-solving mindset.
- Ability to multitask, prioritise, and manage workload independently.
- Proactive, energetic, and solution-oriented attitude.
Technical Skills
- Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar).
- Familiarity with AI tools (Chat GPT, Claude, etc.)
- Experience using scheduling tools, Zoom, and task-tracking platforms.
- Basic understanding of content workflows is an advantage.
Experience & Qualifications
- 3-5 years of experience as a Management Assistant, Executive Assistant, or similar role.
- Prior experience coordinating with creative/content teams is preferred.
- Experience in remote work environments is an added advantage.
- Graduation in Management, English, Business Administration, or a related field preferred.