Executive Assistant

Theron Solutions · Edison, United States

Job Description

• Partner with the Executive Team and other stakeholders on day-to-day activities, scheduling, calendaring, team meeting coordination, and event planning as needed.
• Proactively manage calendars, expense reporting, travel arrangements, and other administrative responsibilities with strong organizational skills.
• Maintain a keen eye for detail in all written and visual communications.
• Act as a liaison between internal and external stakeholders, maintaining professionalism and representing organizational values.
• Organize HR events, team lunches, dinners, and employee engagement activities.
• Serve as the office go-to person for addressing and coordinating day-to-day requirements and challenges.
• Adapt quickly to the changing needs of a fast-growing technology organization.
• Support the planning and execution of major team events such as global sales kickoffs, annual strategic meetings, and leadership meetings.
• Manage detailed event logistics, including visa invitations, calendar coordination, travel arrangements, coordination with event management organizations, and minute-by-minute event planning in collaboration with cross-functional teams.
• Prepare and maintain reports related to employee engagement and associated expenses.
• Own and continuously improve the new-joiner onboarding experience through thoughtful interventions and engagement initiatives.
• Manage vendors supporting employee experience initiatives, including personalized welcome notes, bouquets, and recognition for important life events such as birthdays, marriages, and the birth of a child.
• Liaise with the Administration and Facilities teams regarding seating arrangements, facility management, approvals for customer visits, and entry/exit passes for potential hires and visitors.
• Develop and implement small but impactful employee engagement initiatives in collaboration with the Fun at Work team to create a positive, vibrant, and engaging workplace environment.

EOE: Our client is an Equal Opportunity Employer, committed to a workplace free from discrimination and harassment. Employment decisions are based on business needs, job requirements, and individual qualifications without regard to race, color, religion, gender, age, disability, sexual orientation, gender identity, marital status, military service, genetic information, or any other status protected by law.