Executive Assistant

City of Bullhead City · United States

• Valid State Driver's License
• National Incident Management Systems (NIMS) training based on assignment.

• Coordinates calendars of appointments; schedules and coordinates meetings; answers telephones; and ensures all necessary arrangements are made and materials prepared for the City Manager, Mayor, and City Council as directed.
• Greets and screens internal and external customers.
• Creates, organizes, implements, and hosts City events and employee engagement events.
• Under the direction of the City Manager, communicates and informs the Mayor and City Council on items of interest. In addition, may be required to assist with meetings, events, memos and other items as deemed necessary.
• Opens, organizes and prioritizes incoming mail on a daily basis.
• Updates the City Website.
• Responds to citizen information requests and coordinates efforts or resolves complaints using considerable tact and discretion.
• Serves as a liaison between the City Manager's Office and other City departments and units.
• General support services to the City Manager and office staff to ensure deadlines are met and goals are achieved.
• Assists the department in the area of responsible administrative tasks requiring considerable use of independent judgment and initiative.
• Composes letters, memos, and agendas; prepares reports, newsletters, and processes payroll, invoices, purchase orders, and requisitions for Managers approval.
• Maintains all files for the City Manager's Office.
• Performs a variety of clerical and executive support work, including coordinating and making travel arrangements, arranging for business/training meals/refreshments and maintenance of confidential files, taking minutes for meetings, and preparing the managers weekly report.
• Provides exceptional customer service to internal and external customers.
• May be required to attend special events on nights and weekends, sometimes requiring out-of-town travel.
• Performs related work as required.

• Practices and procedures.
• Modern office practices and procedures.
• Working knowledge of computer word processing, spreadsheets, and database software programs.
• Business English, spelling, and grammar.
• Recordkeeping and filing procedures.

• Organize and plan the work of an executive office.
• Communicate effectively verbally and in writing.
• Establish and maintain effective working relationships with applicants, employees, City officials, and the general public.
• Maintain confidential and sensitive information.
• Carry out assigned projects to their completion.
• Produce written documents with clearly organized thoughts using proper sentence structure, punctuation, and grammar.
• Ability to enter data or information into a computer terminal, PC, or other keyboard device.

• Operating computer and computer software;
• Spelling, grammar and strong organizational skills.