Reception (Boca Raton)

Our client, a well-established family-owned real estate office, is seeking a polished, highly organized, and experienced Front Desk Administrator to oversee front desk operations and provide administrative support to the office. This is an excellent opportunity for a career-minded administrative professional who takes pride in maintaining an organized, efficient, and professional office environment. The ideal candidate will have a proven background in office administration or corporate reception, exceptional communication skills, strong attention to detail, and the ability to interact confidently with executives, clients, and visitors. We are looking for someone who understands that the front desk is central to the daily operations of the office and who can deliver a consistently professional, discreet, and high-touch experience.

The following information provides an overview of the skills, qualities, and qualifications needed for this role.
Compensation: $60,000 base salary plus bonusBenefits: Excellent benefits packageSchedule: Full-time, Monday through Friday, on-site in Boca Raton, FL
Responsibilities:
Serve as the primary point of contact for visitors, clients, vendors, and incoming inquiries, ensuring a professional and welcoming office experience.Manage incoming calls, screen inquiries, take accurate messages, and direct communications to the appropriate individuals.Provide day-to-day administrative and operational support to ensure the office runs efficiently.Maintain an organized, presentable, and professional reception area and shared office spaces.Coordinate office supplies, monitor inventory, and manage ordering and replenishment.Receive, sort, distribute, and coordinate incoming and outgoing mail, packages, and deliveries.Perform administrative and clerical duties, including filing, scanning, copying, document preparation, and data entry.Assist with office coordination, scheduling, and other administrative tasks as needed.Handle confidential information with discretion and maintain professional standards in all interactions.Anticipate office needs, proactively resolve routine administrative issues, and support the smooth operation of the business.
Required Qualifications:
Prior professional experience in a front desk administrator, receptionist, office administrator, or administrative assistant role is required.Demonstrated experience working in a professional office environment, preferably in real estate, professional services, corporate administration, or a similar setting.Exceptional verbal and written communication skills, with the ability to communicate professionally with individuals at all levels.Strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively.Proficiency in Microsoft Office, including Outlook, Word, and Excel, along with general office technology.A polished, professional demeanor with excellent judgment, discretion, and interpersonal skills.A proactive, dependable, and solutions-oriented approach to daily responsibilities.Ability to work independently, anticipate needs, and take ownership of front desk and administrative functions.A genuine interest in office administration and a commitment to delivering a high standard of service.

If you meet the required qualifications and are interested in this role, please apply today.
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