Human Resource Coordinator

The HR Coordinator partners closely with Recruiters and Operations to execute daily preemployment and onboarding activities. This role supports the recruitment lifecycle by working within ATS and HRIS systems to ensure a smooth candidate experience, timely onboarding, and strict compliance with all preemployment requirements. The HR Coordinator plays a key role in applicant engagement, documentation accuracy, and regulatory compliance.

Recruitment & Onboarding Support

Support Recruiters with daily preemployment and onboarding activities.

Utilize ATS and HRIS systems to assist with candidate tracking, onboarding, and engagement.

Collaborate with Operations to support interview coordination and hiring readiness.

Ensure all onboarding tasks are completed prior to employee start dates.

Administrative Responsibilities

Track, collect, and maintain employee documentation throughout the hiring process.

Communicate with processing hires to ensure a successful onboarding experience.

Partner with Recruiters and field Operations to verify candidates meet employment requirements.

Maintain accurate and complete employee records.

Ensure employee files are stored appropriately in Microsoft Teams and ADP Vantage Personal Confidential files.

Applicant Engagement

Conduct daily followups with applicants regarding onboarding and compliance status.

Identify delays and bottlenecks to help reduce timetofill.

Meet daily with Recruiters to review atrisk candidates or processing employees.

Register new hires for orientation and required programs (HSOA).

Order uniforms, track required equipment, and monitor LMS training completion.

Compliance (Approx. 10%)

Manage preemployment compliance processes with vendors such as KOJ or Concentra.

Schedule medical and preemployment appointments and follow up for missing documentation.

Assist Recruiters in maintaining compliance with local, state, and federal regulations related to preemployment.

Ensure compliance documentation is accurate, complete, and auditready.

MINIMUM REQUIREMENTS

High School Diploma or equivalent

Minimum of 2 years of HR administrative experience

Strong organizational and timemanagement skills

High attention to detail with accuracy in documentation

Excellent verbal and written communication skills

Proficiency in Microsoft Office, with an emphasis on Excel

PREFERRED

Associate's Degree

4 years of experience in a security or healthcare environment

Knowledge of healthcare or security operations

Experience improving or optimizing HR processes

Strong problemsolving and decisionmaking skills

Ability to work independently with minimal supervision