U.S. Ops & Admin Coordinator (Offshore)

engineersmind · India

Role- U.S. Operations & Admin Coordinator (Offshore)

Note: This is an operations-focused coordination role , not a Talent Acquisition or HR position. The role supports the operational execution of U.S. onboarding, documentation, compliance, immigration, and administrative processes.

Key Responsibilities

• Coordinate onboarding and offboarding activities for U.S.-based employees.
• Prepare, maintain, and manage employee documentation and operational records.
• Coordinate with immigration attorneys on employment-based immigration processes (H-1B, PERM, I-140, etc.), including document collection and case tracking.
• Support payroll, benefits, background verification, and employment documentation.
• Coordinate with HR, Finance, IT, Legal, and external vendors to ensure timely completion of operational activities.
• Maintain operational trackers, reports, and confidential records.
• Schedule meetings, monitor follow-ups, and support process improvements.
• Assist with company asset coordination and onboarding logistics.

Qualifications

• Bachelor's degree in Business Administration, Operations, HR, or a related field.
• 1–3 years of experience in Operations, Administration, Shared Services, or HR Operations.
• Exposure to U.S. employment processes, onboarding, payroll coordination, or immigration documentation is preferred.
• Strong organizational, communication, and documentation skills.
• Proficiency in Microsoft Office and document management systems.
• Ability to manage confidential information with professionalism and accuracy.

Key Competencies

• Operations Coordination
• Documentation & Records Management
• Cross-Functional Collaboration
• Attention to Detail
• Time Management
• Communication
• Problem Solving
• Confidentiality