P-Card Administrator, Office of the Agency Chief Contracting Officer

City of New York · United States

Job Description Division/Program Summary Description: The Finance Division at the NYC Health Department has central responsibility and authority for all the finance, contracting, procurement, payroll, and revenue functions of the agency. Finance helps to ensure that programs and operations have the information, analysis, funding, and capacity to deliver critical services effectively and meet the NYC Health Department's public health and racial equity objectives. Finance is organized into five bureaus, each led by an Assistant Commissioner: Bureau of the Agency Chief Contracting Officer; Bureau of Budget; Bureau of the Controller; Bureau of Finance Administration and Planning; and Bureau of Revenue.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:

• Ensuring that Cardholders adhere to agency and City p-card policies. Actively and regularly review the agency's p-card policy and recommend changes and updates as appropriate.
• Creating and maintaining comprehensive p-card files and fully comply with any audit requests.
• Serve as a liaison with the DCAS Citywide P-Card Administrator and their staff.
• Coordinate new card request, relinquishments and special requests.
• Ensure that individuals nominated for new cards have the requisite background to hold a P-Card.
• Orient new cardholders to proper procedures and conducting regular trainings in the appropriate use of P-Card.
• Monitor P-Card transactions daily to ensure users' compliance with agency and City P-Card policies.
• Contact cardholders with questions or issues regarding card usage and make appropriate recommendations.
• Providing technical assistance to cardholders and their approvers and supervisors to facilitate appropriate oversight approvals and clearances.
• Identify challenges and solutions on P-Card; corresponding with program and ACCO Senior Staff for rapid resolution.
• Participate in meetings concerning P-Card, providing accurate status of the agency's P-Card program.
• Promote increased utilization of City-Certified MWBE Vendors and assist in the achievement of other initiatives related to the agency's P-Card program.
• Perform special projects and related work as required.

• Exceptional organizational, analytical and leadership skills.
• Superior oral and written communication skills.
• Ability to manage a wide range of projects simultaneously in a fast-paced environment.
• Working knowledge of PASSPort.
• Demonstrated understanding and working knowledge of the NYC PPB Rules.
• Experience working under strict deadlines.

• Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (
• Benefits: City employees are entitled to unmatched benefits such as:

• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

ADMINISTRATIVE BUSINESS PROMOT - 1000C

1. A baccalaureate degree from an accredited college or university and five years of full-time paid experience acquired within the last fifteen years, of supervisory or administrative experience including handling of business promotion or urban economic problems, at least 2 years of which must have been in a managerial or executive capacity with primary focus on business promotion or urban economic planning; or
2. A satisfactory equivalent combination of education and experience. However all candidates must have 2 years of managerial or executive experience as described in "1" above.