Administrative Assistant

Dream Craft Construction · Kerala, India

Administrative Assistant - Construction & Business Support

About the Role

Dream Craft Construction is seeking a reliable, organised, and detail-oriented Administrative Assistant to support our construction and business operations.

This role is suited to someone who has a good understanding of construction processes and terminology, is confident communicating with clients and suppliers, and can assist with day-to-day project administration, documentation, bookkeeping support, and general business operations.

Previous experience working with a construction company, builder, contractor, engineering firm, or similar business will be highly regarded.

What You'll Be Doing

• Handling client enquiries and maintaining professional communication with clients, suppliers, subcontractors, consultants, and team members.
• Assisting with construction project administration and maintaining accurate project records
• Preparing, organising, and maintaining quotations, contracts, variations, purchase orders, invoices, schedules, and other construction documentation
• Following up with suppliers, subcontractors, consultants, and clients regarding outstanding documents, quotations, certificates, selections, and project information
• Assisting with project schedules, job tracking, and general construction coordination
• Maintaining daily records, reports, project files, and business documentation
• Assisting with bookkeeping and accounts administration, including invoices, receipts, payment records, supplier invoices, and expense tracking
• Managing emails, calendars, appointments, meetings, and general office correspondence
• Maintaining organised electronic filing systems for construction projects and company records
• Supporting the construction, operations, and management team with general administrative tasks as required

What We're Looking For

• Good understanding of construction processes, terminology, and project documentation
• Previous experience in construction administration, construction support, or a similar role is highly preferred
• Excellent English communication skills, both written and verbal
• Confidence communicating professionally with clients, suppliers, subcontractors, and consultants
• Understanding of documents such as quotations, contracts, variations, invoices, purchase orders, project schedules, plans, certificates, and construction records
• Strong attention to detail and ability to maintain accurate documentation
• Good organisational and time-management skills
• Ability to manage multiple projects and administrative tasks at the same time
• Ability to follow up on outstanding tasks and keep accurate records
• Basic to intermediate computer skills, including Microsoft Office, Google Workspace, email, spreadsheets, and document management
• Previous bookkeeping, invoicing, or accounts administration experience will be an advantage
• Experience with construction management, accounting, or project management software will also be considered an advantage

Salary

INR 30,000 - INR 50,000 per month, depending on experience, construction knowledge, communication skills, and overall suitability for the role.

What We Offer

• Remote working arrangements
• full-time opportunity
• Supportive and growing work environment
• Opportunity to gain experience in business operations, construction administration, and client management

How to Apply

Interested candidates must apply by email at .

Please send your CV along with a brief introduction outlining your relevant experience, particularly in construction administration, project coordination, bookkeeping, client communication, or general business support.