Personal secretary

Years of experience: minimum 2 years

Core responsibilities

Calendar and Schedule Management: Maintain and manage the MD's complex schedule, schedule appointments, and prevent double-booking. Meeting Coordination: Organize and coordinate meetings, including booking venues, preparing agendas, and taking meeting minutes. Travel Arrangement: Arrange and book all travel, including flights, hotels, and visas, for the MD and potentially other staff. Correspondence and Communication: Handle incoming and outgoing correspondence via email and phone, acting as a liaison between the MD and internal departments or external stakeholders. Document Preparation: Prepare, edit, and format documents, reports, and presentations. Administrative Support: Perform various administrative tasks, such as managing contact databases, maintaining files, and conducting research for the MD. Confidentiality: Handle all company and personal information with the utmost discretion and professionalism.

Key skills and qualifications

Skills: Excellent organizational and time-management skills Strong written and verbal communication skills and Shorthand is required High level of discretion and professionalism Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) Ability to multitask and prioritize effectively Proactive and able to work independently

Qualifications:

A Bachelor's degree is often preferred. Previous experience as a personal assistant or in a similar administrative role is a plus. Flexibility to work beyond regular hours is sometimes required.