Executive Administrative Assistant I

Government Jobs · United States

The JobSan Bernardino County is recruiting for Executive Administrative Assistants I, to perform a variety of administrative and secretarial tasks in support to a Deputy Director, Assistant Director, Department Director, member of the Executive Cabinet or other County official. Executive Administrative Assistants perform a variety of highly responsible and complex duties requiring a high level of confidentiality and discretion. Incumbents will work in a fast-paced environment which requires multi-tasking, attention to detail and excellent executive level customer service skills. Key responsibilities will include:Composing written correspondence, reports and budget justifications; writing summaries of articles, producing high-level summaries of various legislation, research findings, and recommend actions.Facilitates day-to-day office activities including typing letters, reports, agenda items, numerical and technical material from notes, drafts, shorthand or recorded dictation.Serves as liaison between supervisor, officials and the public in situations requiring tact and judgment.Screen mail, calls and visitors to determine the nature and urgency of the contact; answers inquiries requiring the interpretation and application of departmental policies and procedures.Schedules meetings and conferences; prepares materials and agenda; may represent supervisor at meetings. Keeps supervisor's calendar; schedules appointments and makes travel arrangements.Reviews and makes recommendations regarding office methods, policies and procedures; devises forms.Assists with various projects which includes researching, compiling, arranging and computing data.Trains office staff in office practices, use of specialized equipment, word processing, etc.May direct or coordinate the activities of a clerical support unit.Human Resources is also accepting applications for Executive Administrative Assistant II and Executive Administrative Assistant III, which all require a separate application. It is to your advantage to review the requirements and apply as appropriate.