Office administrator

Job Description:

Our office is located in Kalapatti (near Coimbatore International Airport). We are looking for an experienced full-time candidate with decent communication, coordination, and strong multitasking abilities to efficiently manage day-to-day responsibilities and maintain a high level of productivity in the office environment.

Key Responsibilities:

Office Management: Handling maintenance staffs daily duties (Housekeepers, Gardner, Office boys & Security Guards) to ensure smooth office operations and proper facility upkeep. Record Keeping and Compliance: Maintain organized records and documentation, ensure adherence to company policies and procedures, and support compliance-related activities. Communication Management: Handle emails, internal communications, and coordinate effectively with management, employees & vendors. Procurement and Supply Management: Manage the procurement of office supplies, coordinate with vendors, monitor inventory levels, and ensure timely maintenance of office equipment and facilities.. Document Preparation: Preparing reports, updating records, maintaining administrative documents, and supporting day-to-day office documentation requirements. Problem Solving: Address daily administrative issues promptly, coordinate resolutions, and ensure efficient and uninterrupted office operations. Meeting & Event Coordination: Assist in arranging meetings, visitor management, conference room scheduling, and office events or employee engagement activities. Support to Management: Provide administrative support to management teams by coordinating schedules, preparing reports, and assisting with operational tasks as required.

Required Skills:

Good communication and interpersonal skills. Proficiency in Microsoft Office applications, especially Word and Excel. Strong organizational and multitasking abilities. Ability to work independently as well as collaboratively within a team environment. Candidate should possess a two-wheeler and driving license for office-related coordination activities. Preference will be given to candidates residing in or around Coimbatore.