Faculty Contract Specialist for Jefferson Medical Group

Jefferson · United States

Job Details The Faculty Contract Specialist oversees and manages all contract arrangements relating to faculty physicians, non-clinical faculty members and, Jefferson Medical Group. Interfaces with the Office of Faculty Affairs, the Office of the General Counsel, Department Chairs, Deans and Administrators, and the Clinician and Faculty Contracts Manager to ensure the integrity and accuracy of faculty contract arrangements for newly hired and existing faculty of Thomas Jefferson University (TJU) and Jefferson University Physicians (JUP). The scope of work for this position covers 1700 faculty and over 25 Departments and 10 Colleges.

Job Description

PRIMARY FUNCTIONS

• Responsible for generating and processing contracts for Faculty through the contract management system.
• Reviews and approves SFRAR and contract request form submittals for new and replacement hires, including compensation plan.
• Fundamental knowledge of the JUP Clinical Faculty Compensation Model, Academic Benchmarking Surveys and equity analysis.
• Serves as a resource to internal stakeholders regarding contracts, faculty compensation, Onit system, SFRAR, and other related systems process and procedural matters.
• Generates, analyzes, and configures reports for the Vice Provost, Department Directors, Clinician and Faculty Contracts Manager, and for team meetings.
• Assists with the analysis and execution projects, including research faculty, notice of non-renewal, and faculty contract renewals and salary letters.

• Facilitate transition of newly hired faculty into Thomas Jefferson University (TJU) and Jefferson University Physicians (JUP) on time by managing multiple, simultaneous, critical efforts that include contracting and medical staff and managed care credentialing communications.
• Significantly involved in the maintenance of contract and compensation databases, including canned and ad-hoc reporting within the Onit and Workday systems.
• Responsible for the coordination and communication of new hires with respective business partners in Human Resources, Faculty Records and Medical Staffing/Credentialing.
• Coordinate with the Compensation team to process approved TJU non-SKMC faculty compensation adjustments and submit them for entry into the HRIS.
• Investigate and resolve faculty compensation discrepancies.
• Initiate Offer Contract workflow: enter new hire information and supporting documents into the Onit system.

ESSENTIAL FUNCTIONS:

• Facilitate the preparation, distribution, execution, and receipt of employment agreements for TJU faculty and faculty contract terms for JUP.
  • Ensures contract templates remain current by incorporating updates and guidance from attorneys and senior leadership.
  • Produces high-quality, precise legal documents, at a high volume and consistent with timing expectations driven by executive leadership.
  • Interacts with network and outside professionals (i.e., attorneys, Department Chairs and Administrators, Senior Leadership) to secure accurate details on compensation, start date and other relevant information.
  • Processes appropriate documentation for all status changes within TJU and JUP for faculty, including preparing addendums, communicating changes to appropriate stakeholders, and updating necessary databases / systems.
  • Continually updates all employment agreements as deemed appropriate to reflect changes to status of employment and benefit eligibility (i.e. position, salary, FTE status, etc.)
  • Maintains tracking systems and databases.
    • Collaborates with team members to update, monitor and audit compensation database entries on a regular basis to ensure accurate, proactive and timely information are recorded in the database.
    • Ensures the information is available in real time on the status of all contracts, new hires status prior to employment, open positions within TJU and JUP and results and information on TJU/JUP terminations.
    • Develops strategies to improve tracking systems.
    • Collaborates with Clinician & Faculty Services Compensation and Data teams during budgeting process of faculty.
      • Aides in the annual budget of faculty regarding start dates, salaries, incentives, etc.
      • Responsible for the annual contract renewal process for TJU and JUP faculty.
      • Serves as back-up to Analysts on the team
      • Demonstrate strong problem-solving skills on a daily basis, including a proactive approach to solving issues as quickly as possible.

    OTHER FUNCTIONS AND COMPETENCIES:

    • Ability to communicate and interact effectively with multiple levels of the organization (including executive leadership) through all of the following: Face-to-face, phone, email, regular mail. Must be detail-oriented and have demonstrated organizational skills within a large, multispecialty group medical practice and a larger hospital network .

    Work Shift

    Workday Day (United States of America)

    Worker Sub Type

    Regular

    Employee Entity

    Jefferson University Physicians

    Primary Location Address

    1101 Market, Philadelphia, Pennsylvania, United States of America

    Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University , home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health , nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

    Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

    Benefits

    Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps ), have access to medical (including prescription) insurance.

    For more benefits information, please click here