Administrative Assistant to Head of Property Management | Real Estate Owner | Corporate Position

Administrative Assistant to Head of Property Management | Real Estate Owner | Corporate Position

Hit Apply below to send your application for consideration Ensure that your CV is up to date, and that you have read the job specs first.
A well-established NYC commercial real estate owner/operator is looking to add a Property Management Administrator to its team. This is an excellent opportunity for a commercial real estate professional with 4+ years of experience supporting Senior Executives in Property, Facilities and/or Operations who is ready to broaden their experience and transition into a corporate-level role with portfolio-wide exposure. Working directly with senior property management leadership, this person will have visibility across the entire portfolio and serve as the primary contact between property management teams and corporate leadership, coordinating information, reporting, compliance, operations, and various portfolio initiatives.
You’ll work closely with property managers, building teams, accounting, leasing, vendors, consultants, ownership and other internal stakeholders to keep operations, reporting, compliance and portfolio initiatives moving forward.
What You’ll Be Doing: Coordinate operational and administrative workflows across multiple commercial propertiesSupport monthly, quarterly and year-end reporting, including budgets, actuals, expenses and capital expendituresCoordinate invoices, payroll review, utility expenses, GL coding and payment approvalsTrack NYC compliance requirements, including DOB filings, elevator inspections, energy requirements and Local Law reportingMonitor violations, insurance requirements, incident reports and other risk-management itemsCoordinate vendor contracts, W-9s, COIs, lien waivers and payment documentationMaintain organized records for properties, vendors, contracts, compliance matters and projectsPartner with property managers and building teams to ensure deadlines and follow-ups are handledSupport building access, utility accounts, technology/telecom and other operational needsIdentify process gaps and help keep portfolio-wide initiatives organized and on schedule
What We’re Looking For4–6 years of commercial real estate experience, ideally as an Assistant Property Manager or Administrative/Executive Assistant or similar levelExperience supporting multiple commercial properties or working across a portfolioStrong organizational skills and attention to detailComfortable managing multiple deadlines, vendors, financial information and compliance requirementsStrong communication skills and the ability to work with both building-level teams and corporate leadershipKnowledge of NYC commercial real estate operations and building complianceProactive, polished and collaborative approachExperience with Yardi, MRI or Avid is a plus, but not required
Compensation: $85k-$95k plus benefits, 401k and other perks.
The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.
Please send your resume for immediate consideration to:
If this role isn’t the right fit, please feel free to send your resume to the email above so we can keep you in mind for other opportunities. And if you know someone in your network who may be interested, please feel free to share the posting with them. xzbcwsv Referrals are always appreciated.
Advice Personnel *Celebrating 40 years as New York’s trusted boutique executive recruiting & staffing firm