Personal Secretary

iSprout - Managed Office Space · Hyderabad, India

We are looking for a Female highly experienced, energetic, proactive, and exceptionally organised Personal Secretary / Executive Assistant to the CEO & Co-Founders.

This is a high-trust, high-responsibility role supporting senior leadership across executive administration, strategic coordination, business operations, travel, events, investor engagements, hospitality, and lifestyle management.

The ideal candidate will be comfortable operating in a fast-paced environment, managing multiple priorities simultaneously, exercising sound judgement under pressure, and maintaining absolute confidentiality.

This role requires a professional who can work closely with leadership throughout the day and is comfortable accompanying the CEO for business travel and external engagements.

Job Responsibilities

1. Executive Support & Strategic Gatekeeping

• Manage dynamic calendars, meetings, calls, and communication for the CEO and Co-Founders.
• Act as a trusted liaison between leadership, internal teams, clients, investors, and external stakeholders.
• Screen and prioritize communications and ensure timely follow-up on critical matters.
• Prepare confidential correspondence, meeting agendas, Minutes of Meeting (MoM), reports, presentations, and executive documents.
• Track key decisions, action items, deadlines, and deliverables across departments.
• Ensure seamless coordination between the Corporate Office and business functions.

2. Investors, Financial Meetings & Corporate Events

• Coordinate investor meetings, board reviews, financial discussions, and senior-level business meetings.
• Prepare presentations, briefing documents, schedules, and supporting materials.
• Handle sensitive business, financial, and investor information with complete discretion.
• Coordinate press conferences, media interactions, PR engagements, and leadership appearances.
• Manage end-to-end logistics for national and international conferences, summits, and executive events.
• Support leadership participation in IPC, DPC, GCC, and other strategic business forums.

3. Travel, Hospitality & Executive Lifestyle

• Plan and manage complex domestic and international travel itineraries.
• Coordinate flights, premium hotels, ground transportation, meetings, and detailed travel schedules.
• Manage executive hospitality requirements, club memberships, networking engagements, and lifestyle bookings.
• Coordinate executive drivers, daily movement schedules, and transportation requirements.
• Provide on-the-move support to the CEO during business engagements and travel.
• Coordinate selected personal and household requirements, including house staff and estate-related matters.

4. Special Projects & Business Operations

• Support new business initiatives, strategic projects, joint ventures, and leadership priorities.
• Track execution of time-sensitive projects and ensure closure of assigned deliverables.
• Work across teams to collect information, identify gaps, and drive timely execution.
• Handle confidential and high-priority assignments with minimal supervision.

5. Managed Office Spaces & Design Projects

• Support administrative coordination and tracking for office design and development projects.
• Contribute creative ideas related to workspace aesthetics, common areas, spatial experience, and hospitality.
• Coordinate with internal and external stakeholders involved in managed office projects.

What We're Looking For

• 3+ years of experience in Executive Assistance, Personal Secretary, Corporate Operations, or a similar senior support role.
• Bachelor's degree is mandatory; MBA is preferred.
• Prior experience supporting a CEO, Founder, Co-Founder, CXO, or senior leadership team is highly preferred.
• Hyderabad-based with strong knowledge of the city and local business ecosystem.
• Excellent command of English, Hindi, and Telugu.
• Strong proficiency in MS Word, Excel, PowerPoint, calendars, digital collaboration tools, and modern workplace technologies.
• Excellent written and verbal communication skills.
• Strong organisational ability with exceptional attention to detail.
• Demonstrated ability to manage highly confidential information.
• Strong problem-solving skills and the ability to make sound decisions under pressure.
• Highly proactive, dependable, energetic, and execution-oriented.
• Comfortable with long and dynamic working hours and frequent local, domestic, and international travel.