Executive secretary

Nambiar Builders · Bengaluru, India

Job Title: Executive/ Personal Secretary

Location: Nambiar D25 Marketing Office, Dommasandra, Bangalore

Interview Mode: Face-to-Face Interview

Experience: 0-2 Years

Employment Type: Full-time

Job Objective:

• We are looking for a proactive, well-organized and detail-oriented fresher to join Nambiar Builders as an Executive / Personal Secretary. The role will support day-to-day executive coordination, communication and administrative activities while ensuring timely follow-up and smooth coordination across departments.

Key Responsibilities:

• Monitor, check and organize emails; identify priority communications and ensure timely responses or follow-ups.

• Coordinate with all departments to collect updates, share information and track action items to closure.

• Manage calendars, meetings, appointments and schedules, including reminders and meeting coordination.

• Prepare and maintain MIS reports using Advanced Excel, including data consolidation, tracking and presentation of management information.

• Assist in preparing meeting notes, follow-up lists, status reports and other management-related documents.

• Maintain confidentiality of company and management information and demonstrate professional communication at all times.

Educational Qualification

• Graduate in any discipline from a recognized university.

• Strong working knowledge of MS Office, particularly Microsoft Excel.

• Candidates with additional certification/coursework in Advanced Excel or office administration will be preferred.

Required Skills & Competencies:

• Good verbal and written communication skills.

• Strong organizational and time-management abilities.

• Good interpersonal and coordination skills.

• Attention to detail with a structured approach to work.

• Proficiency in MS Excel, including formulas, data handling and MIS reporting. • Ability to prioritize multiple tasks and meet deadlines.

• Positive attitude, willingness to learn and professional work ethic.