Office Coordinator

ResponsibilitiesManage front desk phones, email and in person visitorsAnswer corporate phone line and route calls to appropriate departmentsManage monthly office expensesPlan and coordinate office events, including luncheons, engagement events, and other office gatheringsMonitor inventory and places orders for office equipment, supplies, or provisionsManage monthly office expenses, office P-card, and submit invoicesManage office data and systems such as regional seating chart, workstation reservation system, and conference room reservation systemResolve day-to-day problems and coordinate with stakeholders to obtain solutionsSupport regional offices without office manager as needed with supply orders/meeting prep/corporate experience eventsSupport Corporate-wide office process as needed (corporate-wide mailouts, PopShop Pos/approvals, etc.)RequirementsAssociates degree in business administration, office management or related field. Experience may substitute for educationOne year of experience in office administrationKnowledge of office management practices, including administrative procedures, record-keeping, and file organizationKnowledge of invoicing, expense tracking, and budgeting processesSkilled in organization, managing multiple priorities, and maintaining an orderly xzbcwsv work environmentSkilled in customer service to interact with clients, vendors and staffSkilled in Microsoft OfficeAbility to communicate effectively verbally and in writingAbility to efficiently use office equipment (e.g., printers, copiers, scanners) and software applications essential for office managementAbility to work autonomously with minimal supervision, taking initiative to manage and complete tasks

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