Company Secretary

IUI Solutions · India

Job Description: Company Secretary

Company: IUI Solutions Private Limited

Location: Delhi NCR

Department: Secretarial & Compliance

Position Type: Full-Time

Reporting To: Managing Director

About the Company

IUI Solutions Private Limited is a dynamic Infotech company specializing in software development and a wide range of IT-driven services. Headquartered in the Delhi-NCR region, we focus on delivering innovative technology solutions to clients across various industries.

Job Summary

We are seeking a qualified and experienced Company Secretary (CS) to join our team as a key managerial personnel. The ideal candidate will ensure robust corporate governance, statutory compliance, and efficient board support for our growing private limited company. This role is critical for maintaining legal and regulatory adherence under the Companies Act, 2013, and other applicable laws.

Key Responsibilities

Corporate Governance & Compliance:

- Ensure full compliance with the Companies Act, 2013, SEBI regulations (if applicable), and other statutory requirements.

- Advise the Board of Directors on corporate governance matters, best practices, and legal implications of business decisions.

- Maintain and update statutory registers, minutes books, and other secretarial records.

- Handle all filings with the Registrar of Companies (ROC), Ministry of Corporate Affairs (MCA), and other regulatory authorities (e.g., Form DIR, MGT, AOC, PAS, etc.).

Board & Meeting Management:

- Organize, coordinate, and facilitate Board Meetings, Annual General Meetings (AGM), and other committee meetings.

- Prepare agendas, notices, minutes, and resolutions; ensure proper documentation and follow-up on action items.

- Support directors in discharging their duties and responsibilities.

Secretarial & Administrative Functions:

- Act as the custodian of company records and ensure timely renewal of licenses, approvals, and certifications.

- Handle company incorporation-related compliances, amendments to MOA/AOA, share transfers, and other corporate actions.

- Manage statutory audits, internal audits, and secretarial audits.

- Liaise with external professionals such as lawyers, chartered accountants, and regulatory bodies.

Risk Management & Advisory:

- Identify and mitigate compliance risks.

- Provide guidance on contracts, agreements, and corporate structuring.

- Support in mergers, acquisitions, or other strategic initiatives (as the company grows).

Other Duties:

- Maintain investor/stakeholder relations and handle related communications.

- Ensure adherence to Secretarial Standards (SS-1 & SS-2) issued by ICSI.

- Any other secretarial or compliance-related tasks assigned by the Board.

Qualifications & Experience

- Mandatory: Qualified Company Secretary (Associate/Fellow Member of ICSI – Institute of Company Secretaries of India).

- Preferred: LLB or postgraduate degree in Law / Commerce / Business Administration.

- Experience: 5 years of relevant experience as a Company Secretary or in a secretarial/compliance role, preferably in an IT/Software or private limited company.

- Fresh qualified CS members with strong internship experience and knowledge of ROC compliances may also be considered.

Skills & Competencies

- In-depth knowledge of Companies Act, 2013, Corporate Laws, and Secretarial Standards.

- Proficiency in MCA portal filings and related software/tools.

- Strong attention to detail, organizational skills, and ability to handle confidential information.

- Excellent communication, drafting, and interpersonal skills.

- Proactive, ethical, and solution-oriented mindset.

- Ability to work independently in a fast-paced startup-like environment.

What We Offer

- Opportunity to play a pivotal role in a growing IT company.

- Supportive work environment with exposure to strategic business decisions.

- Professional development opportunities (including ICSI CPE requirements).

How to Apply

Interested candidates may send their updated resume with a cover letter highlighting relevant experience to hr@iuis.in