Executive Operations Coordinator
TCWGlobal · San Diego, California, United States
FULL TIME
Job Description
Executive Operations Coordinator – Business Development Payrate: $24.39/hrW2 Contract 1 yearOnsite, San Diego, CA 92130We are seeking a highly organized and proactive Executive Operations Coordinator to support senior leaders across Business Development, Alliance Management, and Program Management, with additional support for the Chief Business Officer (CBO) as needed.
Candidates should take the time to read all the elements of this job advert carefully Please make your application promptly.
This role will coordinate complex calendars, executive meetings, travel, strategic partner engagements, and team operations. The ideal candidate is detail-oriented, comfortable working with senior leadership, and able to anticipate needs and manage changing priorities in a fast-paced environment.
Key ResponsibilitiesManage complex calendars and coordinate high-priority internal and external meetings.Schedule meetings involving senior leaders, cross-functional teams, and strategic partners.Anticipate scheduling conflicts and proactively resolve issues.Coordinate meeting logistics, materials, virtual links, rooms, and attendee communications.Track action items, deadlines, and follow-ups for leadership activities.Maintain organized meeting materials and documentation in SharePoint.Coordinate domestic and international travel for the CBO and leadership team, including detailed itineraries and expense reporting.Support executive meetings, off-sites, workshops, partner engagements, and business dinners.Coordinate catering, AV, visitor access, meeting rooms, and other event logistics.Partner closely with executive assistants, senior leaders, and cross-functional stakeholders.
QualificationsExperience supporting executives or senior leadership teams.Strong experience with complex calendar and meeting management.Experience coordinating domestic and international travel.Exceptional organization, attention to detail, and follow-through.Ability to manage multiple priorities and rapidly changing schedules.Strong communication and stakeholder management skills.Proactive problem-solving skills and ability to work independently.High level of professionalism, discretion, and confidentiality.Comfortable working in a fast-paced, senior leadership environment.Proficiency with Microsoft Office and SharePoint or similar tools.
TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. xzbcwsv An employer who violates this law shall be subject to criminal penalties and civil liability.
Candidates should take the time to read all the elements of this job advert carefully Please make your application promptly.
This role will coordinate complex calendars, executive meetings, travel, strategic partner engagements, and team operations. The ideal candidate is detail-oriented, comfortable working with senior leadership, and able to anticipate needs and manage changing priorities in a fast-paced environment.
Key ResponsibilitiesManage complex calendars and coordinate high-priority internal and external meetings.Schedule meetings involving senior leaders, cross-functional teams, and strategic partners.Anticipate scheduling conflicts and proactively resolve issues.Coordinate meeting logistics, materials, virtual links, rooms, and attendee communications.Track action items, deadlines, and follow-ups for leadership activities.Maintain organized meeting materials and documentation in SharePoint.Coordinate domestic and international travel for the CBO and leadership team, including detailed itineraries and expense reporting.Support executive meetings, off-sites, workshops, partner engagements, and business dinners.Coordinate catering, AV, visitor access, meeting rooms, and other event logistics.Partner closely with executive assistants, senior leaders, and cross-functional stakeholders.
QualificationsExperience supporting executives or senior leadership teams.Strong experience with complex calendar and meeting management.Experience coordinating domestic and international travel.Exceptional organization, attention to detail, and follow-through.Ability to manage multiple priorities and rapidly changing schedules.Strong communication and stakeholder management skills.Proactive problem-solving skills and ability to work independently.High level of professionalism, discretion, and confidentiality.Comfortable working in a fast-paced, senior leadership environment.Proficiency with Microsoft Office and SharePoint or similar tools.
TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. xzbcwsv An employer who violates this law shall be subject to criminal penalties and civil liability.