Project operations & data coordinator

Architect Hafeez Contractor · Mumbai, India

Job Title: Project Operations & Data Coordinator

Location: Mumbai

Experience:5 plus years

Role Type: Full-time

About the Role:

We’re a growing architecture & design firm handling residential, commercial, and institutional projects. We need someone detail-obsessed to manage project data, documentation, and coordination.

Key Responsibilities:

1. Data Management

- Maintain detailed project database

-Manage a detailed filing system

2. Software & Excel Skills

- Advanced Excel: Pivot tables, VLOOKUP/XLOOKUP, project tracking sheets

- Proficient in MS Office

- Knowledge of management software like Asana/Notion

3. Coordination with Stakeholders

- Liaise with team heads, external agencies e.g. law firm, Auditors etc.

4. Written & Verbal Communication

Draft clear emails, MOMs etc.

Professional communication in English

5. Project Management Support

- Track project timelines, deliverables, and deadlines across multiple deliverables

- Flag delays and maintain project documentation trail

Who Should Apply:

You’re organized, Excel is your superpower, and you enjoy being the “glue” between internal and external stake holders.

To Apply: Share CV + mention “1 project/data sheet you built in Excel you’re proud of” to hr@