Bookkeeper & Operations Associate

Bookkeeper & Operations Associate
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American Estate & Trust | Las Vegas, NV (On-site, 6900 Westcliff Dr) | Full-time | $65K plus discretionary bonusAbout AETAmerican Estate & Trust is a Nevada-chartered trust company and IRS-approved nonbank trustee specializing in self-directed IRA custody for alternative assets. Since 2007, we’ve grown to roughly $2.5B in assets under custody for more than 20,000 investors, serving RIAs, family offices, fintech platforms, and deal sponsors through our investor portal, business portal, and API. We’re SOC audited and supervised by the Nevada Financial Institutions Division. We run a small operating team for a firm of our scale, so people here wear several hats well.The roleWe’re looking for a detail-driven bookkeeper who also enjoys operational and legal-admin work. You’ll anchor the firm’s day-to-day bookkeeping and take on a rotating mix of projects. You’ll report to the Chief Operating Officer, with a dotted line to the Accounting Lead.This isn’t a “do one thing every day” role. If you like closing the books cleanly and then turning to a different kind of problem in the afternoon, you’ll fit right in.What you’ll ownBookkeeping (roughly half your time)Daily and weekly entries, reconciliations, and AP/AR supportMonth-end close, including bank and credit card reconciliations, accruals, and journal entriesAudit-trail upkeep for our SOC auditsOperational projects (roughly a third)Process execution and data entry across systems as we integrate new lines of businessIRS EIN applications and state registrations for new entities401(k) account onboarding paperwork using documented playbooksDocumenting and refining workflows, turning unwritten know-how into checklistsLegal and compliance admin (smaller, recurring)Subpoena response coordination under Legal counsel’s supervision: case folder setup, document collection, redaction, Bates numbering, and productionLight corporate housekeeping under counsel’s directionYour first 90 daysWe want you to learn how we work before you own it. Your first three months move from learning, to contributing, to owning.First 30 days: Learn the books and the business. You’ll meet the COO, Accounting Lead, Legal counsel, and Operations team. You’ll learn our chart of accounts, systems, and close calendar, shadow a full month-end close, and review our playbooks for EINs, state registrations, and 401(k) onboarding.Days 31 to 60: Contribute with support. You’ll take over daily and weekly entries and reconciliations, run month-end reconciliations with the Accounting Lead reviewing your work, and complete your first EIN applications, registrations, and onboarding files.Days 61 to 90: Own your lane. By day 90, you’ll run month-end reconciliations independently, handle routine operational requests end to end, and deliver your first written checklist for a workflow that wasn’t documented before.What success looks like in year oneClean, on-time month-end closes with reconciliations that tie outAudit-ready records with no SOC findings tied to bookkeepingEINs, registrations, and onboarding paperwork completed accurately and on timeSubpoena productions that are complete, properly redacted, and delivered on scheduleA growing library of checklists for work that used to live in people’s headsA trusted teammate across Accounting, Operations, and LegalWhat we’re looking forTwo or more years of bookkeeping experience (QuickBooks, NetSuite, or similar)Comfort with reconciliations, journal entries, and month-end closeExceptional attention to detail with sensitive documents, including financial records, legal correspondence, and IRS filingsDiscretion; you’ll see customer financial data and legal correspondence dailyComfort with ambiguity, and the judgment to move forward with incomplete information while asking the right questionsThe temperament to switch between routine and ambiguous work without losing accuracyStrong written communication and a clean paper trail by instinctAdobe Acrobat fluency (redaction, Bates numbering) or willingness to learn quicklyExperience in financial services, trust or custody, banking, brokerage, or RIA is a plusPrior legal-admin exposure (subpoena response, e-discovery intake, paralegal-adjacent work) is a plusIRS or Secretary of State filing experience (EINs, foreign qualifications, annual reports) is a plusFamiliarity with self-directed IRAs or alternative asset custody is a plusRegular use of Claude or similar AI tools to work faster and more accurately is a plusBenefits$65K base salary plus a discretionary bonus10 days of paid time off5 sick daysHealth insuranceDental insuranceEqual Employment OpportunityAmerican Estate & Trust is an equal opportunity employer. xzbcwsv We make employment decisions without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, age, disability, national origin, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law. We do not discriminate against employees or applicants who inquire about, discuss, or disclose their wages. If you need a reasonable accommodation during the application or interview process, please contact us.