Facilities analyst

Job Profile: Facilities Analyst II

Job Description

Key Responsibilities

Facilities Operations

Manage daily operations of office facilities, ensuring uninterrupted business operations. Coordinate preventive and corrective maintenance for HVAC, electrical, plumbing, UPS, DG sets, lifts, and other building systems. Monitor building management systems (BMS), access control, CCTV, and fire alarm systems. Ensure high standards of housekeeping, pantry, cafeteria, landscaping, and pest control services. Manage workplace requests through ticketing systems and ensure timely resolution.

Vendor & Contract Management

Manage facility service providers and contractors. Monitor vendor performance against Service Level Agreements (SLAs) and Key Performance Indicators (KPIs). Conduct regular vendor performance reviews and audits. Verify vendor invoices and support payment processing. Ensure compliance with contract terms and company procurement policies.

Health, Safety & Compliance

Ensure compliance with applicable Indian statutory requirements, including: State Shops & Establishments Act National Building Code (NBC) Fire and Life Safety regulations Local Fire Department requirements Pollution Control Board norms (where applicable) Electrical safety regulations Occupational health and safety requirements Coordinate fire drills, emergency response exercises, and evacuation planning. Support EHS audits and corrective action implementation. Maintain statutory records and compliance documentation.

Workplace Services

Support office moves, seating arrangements, workplace projects, and employee engagement initiatives. Coordinate conference room management and workplace amenities. Ensure a positive employee workplace experience through proactive service delivery.

Financial Management

Track operational expenses and support annual budget planning. Monitor utility consumption and identify cost-saving opportunities. Review purchase requests and maintain asset inventories. Prepare monthly reports on facility operations, expenses, and vendor performance.