Project Coordinator (Construction or Electrical)

PROJECT COORDINATORLocation: South Amboy, NJ

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WHO IS FIRSTCALL GROUP?
Statewide Conditioning/SCI offers a full range of HVAC services throughout New Jersey. Founded in 1986, they have grown to serve multiple Fortune 500 companies. Founded in 1986, Statewide partnered with FirstCall Group in 2026.
FirstCall Group is a leading provider of commercial and industrial HVAC, building controls, electrical, and plumbing services. FirstCall serves a wide array of facility and customer types, including distribution centers, industrial plants, universities, airports, healthcare facilities, self-storage units, and more. With approximately 700 employees across Ohio, New York, Virginia, Tennessee, North Carolina, South Carolina, Georgia, Florida, and Texas, FirstCall is committed to building durable partnerships. The company is actively expanding its operations nationwide and partnering with organizations that share its dedication to quality and customer satisfaction.
FirstCall Group not only partners with companies to nurture growth in the market but also provides equal focus on employee growth and development as well. We believe when YOU succeed, we all succeed, so we strive to be the first call for talented team members who want a career, not just a job.
BENEFITS OVERVIEWFirstCall Group values our employees' well-being, growth, and success! Employees are offered a robust benefits package, including:Competitive Weekly PayComprehensive Healthcare Coverage - Medical, Dental, Vision, + More (Includes some 100% Company-paid plans)Financial Resources - 401(k) Retirement Savings Plan with a 5% match, Life Insurance, Short & Long-Term DisabilityTime-Off & Holidays - Up to 4 weeks of Paid Off, 9 Paid Holidays + Veterans Day for VeteransCareer Growth & Development- Company-sponsored education and career advancement programs like the FirstCall Academy, the Learning & Education Assistance Program (LEAP), and the FirstCall Progression ProgramGenerous Referral Bonus of $2,500 per referralRole-Specific Perks - Company vehicle or allowance, mobile phone or phone allowance, uniforms, and work boot allowance
POSITION OVERVIEWWe are currently seeking a Project Coordinator to join our fast-growing team. This position requires a skilled multi-tasker to work with our project team to facilitate the successful movement of information throughout the lifecycle of projects. Candidates should possess a strong work ethic, a team mindset and be able to work with minimal supervision.
JOB RESPONSIBILITIESComplete project bookings as per established proceduresManage project file structures in hardcopy and digital formatsPrepare billing (AIA) summaries for all project managers and perform contract invoices along with updating on WIP logPrepare and submit contracts and construction permits when requiredWork with project management to ensure field staff are provided with daily schedules and relevant informationPrepare & track RFI’s, Submittals, and change orders. xzbcwsv Purchasing/ordering/receiving equipment and coordinating delivery to project worksite or company warehouse with project managersCompleting RMA’s for returns of defective materialsMaintain tax exempt certificates from customers and prepare for vendorsRun Purchase order and/or labor reports for Project ManagersAttend departmental and intercompany meetings as requestedObtain certificates of insurance for customers and from subcontractorsPrepare and process subcontractor agreement paperworkReview vendor/subcontractor invoice discrepancies when necessaryProject filing- purchase orders, packing slips, spec sheets, and similarCompile and submit closeout packages and warranty statements for projectsAssist with answering company phone lines when receptionist is unavailableAdhere to all established company standard operating procedures and recommend improvements when applicablePerform other duties as needed
ACCOUNTABILITIESContinual learning and development in the body of knowledge through FirstCall Academy, to ensure we set the bar for skill level in the industryElite level of customer service, to ensure we continue to be the FirstCall our customers make for their HVAC & Building Automation needs
ORGANIZATIONAL ALIGNMENTThis position reports to the local Coordination Manager.
QUALIFICATIONS3+ years’ Project Coordination experience required, in either Construction or ElectricalHigh School diploma or GED equivalent and a quick learnerProject management experience, a plusKnowledge of the HVAC or Construction industry preferredTimberline Sage 300 CRE experience is preferredExcellent time management skills and prioritization of tasks to meet deadlines and work on multiple project tasks simultaneouslyAnalytical thinking with strong attention to detailExcellent communication skills and customer-centric approachProficient with Microsoft Office: Outlook/Word/Excel/TeamsSmartsheet experience a plusMust be punctual, dependable and be able to take initiative and be proactiveEmbrace change in processes as the company continues to grow