Bursar

The Shri Ram Academy · Hyderabad, India

Designation  

Bursar/Head of Admin 

Team/Department  

Administration 

Reporting to  

GM Admin & HOS 

Purpose  

A Bursar is responsible for ensuring efficient functioning of all administrative departments  

offices and management of school support staff to ensure best in class school facilities for students and staff.  

The primary purpose of a Bursar will be –  

  To ensure (in cooperation with HOS), up-keep, maintenance, management and of the school property and its protection against any damage or loss.  To look after the day-to-day school management.   To ensure timely maintenance and repair of school utilities, etc.   To oversee major renovations / new construction projects etc. in the campus.  

Organizational Relationships  

  Principle Accountabilities & Responsibilities  

Outcomes  

Activities for achieving Outcomes  

Parent Communication   Ensure timely notices / circulars relating to transport, etc. are sent to all 

- staff and parents, after management approves them. 

Transport Management   To make sure that school buses / cabs follow time schedule  Transport route management  Managing transport related operations in Shri Connect  To ensure safety of the children in school transport  To train the school drivers periodically on traffic rules, children safety  To ensure bus duty rooster for staff / support staff is followed 

Canteen Management   Ensuring high quality standard of food as per requirements of students and staff and in various school functions.  Carry out periodic checks at the canteen for compliance with Health, Hygiene and food safety protocols.  Set up required systems and processes to ensure that there are not food related hazards.  Ensure periodic audits at the canteen vendor cooking area to ensure hygiene and quality.  Responsible for the smooth and efficient functioning of the Cafeteria  Ensure provisioning of fresh and good quality food stuff, rations through seasonal rate contracts.  Ensure efficient waste management systems. 

Event Management   Oversee administrative arrangements for all school events  Coordinate with the concerned agencies to ensure that arrangements are done on time  Manage school trips and related arrangements  Stay back in the school during night outs 

Office   Ensuring compliance of all Office Orders issued from time to time.  Responsible for compliance with all in service rules  Responsible to structure Admin setup in school, including their appointments.  Responsible for rationalization and optimization of the non-teaching manpower.  Ensuring that the school always has adequate insurance cover to include employer's liability, buildings and equipment cover, personal accident, travel insurance and other relevant cover.  Responsible for hiring of key team members in his/her department. 

Vendor negotiation and Management   Ensure proper rates through vendors by proper negotiations  Ensure timely payments to vendors  Ensure timely deliver from the vendors 

Housekeeping   To supervise house-keeping staff and to ensure that all the classrooms,washrooms, the swing area and other areas of the premise are clean.  To keep a check on the health and hygiene of support staff. Ensure compliances with statutory health and hygiene, PF, ESIC, police verification regulations and certifications from time to time.  Stock maintenance of house-keeping items  Allocation of house-keeping items to support staff  Procurement of house-keeping items 

Contractual Staff Management   Dealing with security guards and cab drivers.  Dealing with contractors for maids, drivers and guards.  Regular trainings of support staff and guards.  Ensure availability of support staff in the premises by coordinating proactively withthe vendor.  Ensure statutory compliances, related to contractual staff, through the vendor  Leave management of support staff.  Ensure increase / decrease in number of support staff on campus based onschool needs.  Ensuring that the contractors are adhering to the PF, ESIC compliances and sharing the receipts every month. 

Repairs and Maintenance   To oversee repairs and maintenance at school premise and ensure timelycorrection of infrastructure related issues.  Ensure upkeep of physical assets like LCDs/Smart boards/Manage AMCs. 

Safety, Security & Surveillance   Ensure the upkeep, safety and security of the entire School Estate and assets (movable and immovable).  Ensure implementation of Safety & Security protocols as per SOP in school.  Initiate appropriate physical security measures within the school for protection of staff and students.  Monitor school campus surveillance through CCTV setup. Maintaining contacts with the statutory authorities and other organizations. 

Who do you interact with  

Purpose of Interaction  

Frequency  

HOS along with Admin. Head (if applicable) & others in Admin. team 

Daily/As and when required 

Class teachers 

Weekly 

Contractors 

Need based 

Promoters 

Need basis 

Position Specifications  

Educational Qualification  

(Minimal Required) 

Graduation 

Duration & nature of past experience required (Minimal Required) 

Experience of minimum 5-7 years in handling an admin. role in a reputed school. 

Challenges/Complexity of the Role  

  The role-holder will need to be flexible about how and where they work, depending on the daily requirements of the role.  Making sure the school follows all the compliances as applicable.  Ensuring all school property (furniture & fixtures, equipment etc.) are in optimum condition and are being properly and maintained/serviced timely.  Ensuring all issues, concerns related to school administration and facility management are resolved in time.  To be able to adopt a dynamic approach as per the constant changing needs of the school.