Company Secretary

Agrawal Metal Works Private Limited · Gujarat, India

A. Corporate Governance & Board Management

• Governance Stewardship
• Serve as the custodian of corporate governance practices across the organisation.
• Strengthen governance frameworks, compliance structures, and policy systems aligned with business growth and IPO preparedness.
• Ensure adherence to Companies Act, 2013, SEBI regulations LODR, SDD, IDR , UPSI regulations (as applicable), secretarial standards, and other corporate governance requirements.
• Advise leadership on governance implications of strategic, operational, financial, and organisational decisions.
• Lead the implementation of the organisation in transitioning toward institutional and listed-company governance standards.
• Board & Committee Management
• Manage end-to-end Board, Committee, AGM, and EGM processes.
• Prepare agendas, notices, Board papers, presentations, resolutions, and minutes.
• Ensure timely circulation of governance materials and maintenance of decision records.
• Track closure of action items arising from Board and Committee meetings.
• Support Directors and management on governance responsibilities, disclosures, and statutory obligations.
• Facilitate effective Board functioning and governance transparency.
• Policy & Governance Frameworks
• Develop and strengthen governance policies, delegation matrices, compliance trackers, and approval frameworks.
• Lead implementation of governance mechanisms aligned with future listing requirements.
• Build governance documentation systems and reporting structures to improve organisational control and accountability.

B. Regulatory, Secretarial & Compliance Management

• Secretarial Compliance
• Ensure end-to-end compliance under the Companies Act, 2013 and allied corporate laws.
• Manage all Stock Exchange filings, statutory returns, disclosures, resolutions, and regulatory submissions.
• Maintain statutory registers, minutes books, disclosures, records, and secretarial documentation.
• Ensure timely filing of annual returns, financial statements, and event-based compliances.
• Drive and ensure secretarial audits and compliance certifications.
• Regulatory Coordination
• Liaise with Registrar of Companies (ROC), Ministry of Corporate Affairs (MCA), SEBI, stock exchanges (as applicable), and other regulatory authorities.
• Monitor changes in applicable laws, governance standards, and compliance requirements.
• Proactively assess compliance impact and drive implementation across the organisation.
• Drive and ensure with external consultants, legal counsel, merchant bankers, and advisors during strategic and IPO-related initiatives.

Institutional Governance & Investor Readiness

Build governance culture aligned with institutional investor expectations.

• Ensure high standards of disclosure discipline, compliance transparency, and Board effectiveness.

• Strengthen governance frameworks to support future public market participation and institutional funding.

IPO & Institutional Readiness

Lead and coordinate IPO readiness and listing-related activities including:

• DRHP preparation support
• Due diligence coordination
• Secretarial due diligence
• Corporate restructuring support
• Capital restructuring and pre-IPO compliance alignment
• SEBI and Stock Exchange coordination
• Corporate governance readiness
• Investor and disclosure readiness
• • Work closely with Merchant Bankers, Legal Counsels, Auditors, Registrars, and other IPO intermediaries throughout the IPO lifecycle.

C. Risk, Legal & Governance Controls

• Governance Risk Management
• Identify and monitor governance, regulatory, and statutory compliance risks.
• Build proactive compliance monitoring mechanisms to prevent legal and regulatory exposure.
• Ensure closure of governance gaps, audit observations, and compliance action items.
• Support leadership with risk-informed governance recommendations.
• Legal & Documentation Coordination
• Coordinate with legal advisors on contracts, agreements, notices, litigation-related documentation, and regulatory correspondence.
• Support vetting and maintenance of key commercial and legal agreements.
• Ensure confidentiality, integrity, and systematic maintenance of governance and legal records.
• Support compliance-related documentation for financing, expansion, restructuring, and strategic transactions.

D. Operational Excellence & Institutionalisation

• Process Excellence
• Drive standardisation and digitisation of secretarial and governance processes.
• Build scalable compliance systems and governance trackers across AMW's operations.
• Coordinate with plant locations and corporate teams for timely compliance submissions and governance documentation.
• Improve process efficiency, compliance visibility, and reporting discipline.
• Cross-Functional Governance Integration
• Work closely with Finance, HR, Operations, Legal, and Plant leadership teams on governance-linked matters.
• Support compliance alignment across labour laws, POSH, CSR, related-party transactions, documentation controls, and statutory reporting.
• Act as a central governance coordination point across functions and entities.

E. Listed Company & SEBI Compliance Management

Ensure compliance with SEBI (LODR) Regulations, 2015 and all applicable stock exchange requirements.

• Handle compliance relating to SEBI PIT Regulations including:

• UPSI management
• Structured Digital Database (SDD)
• Trading Window controls
• Code of Conduct administration
• Designated Persons compliance

Insider trading monitoring and reporting.

• Manage Board disclosures, corporate announcements, stock exchange filings, and governance reporting.

• Ensure compliance with Corporate Governance requirements applicable to listed entities.

• Coordinate with RTA, Depositories, Stock Exchanges, and SEBI-related intermediaries.

• Drive implementation of governance and compliance systems required for listed-company operations.

• Support investor communication, governance disclosures, and institutional compliance frameworks.