Healthcare Executive Assistant

Healthcare Executive Assistant/ Recruitment Coordinator Trek Physician SolutionsExclusive Recruitment Partner to HonorHealth

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Trek Physician Solutions is a boutique physician and APP recruitment firm known for delivering a highly personalized, “red carpet” candidate experience. As the exclusive recruitment partner to HonorHealth for over 20 years, we operate at a level that requires precision, professionalism, and absolute discretion.
We are seeking a Healthcare Executive Assistant who thrives in a customer service oriented, high-expectation environment and takes pride in flawless execution. This role is the engine to orchestrating physician recruitment processes and ensuring an exceptional experience for both candidates and senior healthcare leadership.
Key ResponsibilitiesDevelop and manage complex, interview itineraries involving physicians and C-suite executivesCoordinate all aspects of candidate travel with meticulous attention to detailOversee database management and ensure accuracy across all recruitment systemsServe as a polished, professional liaison between candidates and executive stakeholdersContinuously identify and implement process improvements to enhance efficiency and experience
Required Skills & ExperienceComfortable interacting with PhysiciansExperience in a Healthcare Setting (preferrable Hospital) Demonstrated experience supporting or interacting with senior executives (C-suite exposure strongly preferred)Exceptional command of formal written and verbal communicationStrong organizational skills with the ability to manage multiple high-stakes priorities simultaneouslyExperience in healthcare or physician recruitment preferredWorking knowledge of physician specialties and recruitment dynamicsHighly detail-oriented with a commitment to accuracy and follow-throughSelf-motivated with a proactive, solutions-driven mindsetTeam-oriented with a “no drama,” high-accountability approachThree years Recruitment Coordinator or C-Suite Executive Assistant with demonstrated stability with at least three years employment at one companyNo job-hoppers or new graduates
What Sets This Role ApartThis is not a transactional recruiting environment. At Trek, every candidate interaction reflects our reputation. You will play a critical role in delivering a concierge-level experience to physicians while partnering closely with healthcare executives who expect excellence. xzbcwsv
If you value precision, professionalism, and being part of a high-performing, trusted team, this is an opportunity to work at the top of the physician recruitment field and help build the medical care in your own community.