Executive - administration & facility

Ob description
About the job
Job Title: Executive - Administration & Facility
Location: Vadodara (On-Site)
Experience: 1 - 5 yrs.
Shift: Rotational shift
Jo b Scope
:
Collaber a is looking for a n administrative executi ve to join our team and support our daily office procedures. A successful administrator will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets), and organizing company records. If you have previous experience as an office administrator or similar administrative role, we'd like to meet yo
u.
Our ideal candidate also has working knowledge of office equipment and office management tools. Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term bas
is. Responsibilit i
es: Front Desk Managem
ent Answer queries by employees and clie
nts Manage office supplies st
ock Prepare regular repo
rts Organize a filing system for important and confidential company docume
nts Maintain a company calendar and schedule appointme
nts Book meeting rooms as requi
red Distribute and store correspondence (e.g. letters, emails and packag
es)Prepare reports and presentations with statistical data, as assig
ned Arrange travel and accommodati
ons Schedule in-house and external eve
nts
Requireme
nts: Proven work experience as an Administrative Officer, administrator, or similar
role Solid knowledge of office proced
ures Experience with office management software like MS Office (MS Excel and MS Word, specifica
lly)Strong organization skills with a problem-solving atti
tude Excellent written and verbal communication sk
ills Attention to de
tail High school diploma; additional qualifications in Office Administration are a
plus