Assistant Manager Purchase

Serap India · Halol, India

Position Summary

SERAP India is recruiting an Assistant Manager – Purchase to manage sourcing, supplier development, project purchasing, procurement activities, and purchase administration. The position supports both local and global sourcing initiatives, strengthens supplier performance, and contributes to the quality and cost-effectiveness of SERAP products and installations.

General Competencies of the Candidate

Work Experience

Strong 7–10 years of experience in purchasing and sourcing within industrial companies.

Strong technical background with a B.Tech or M.Tech degree, preferably in Mechanical Engineering.

Good knowledge of the local market and a strong local and national supplier network.

Spoken languages: English, Hindi, Gujarati, and any additional language.

Good knowledge of stock management, MRP, sourcing, and logistics, preferably using SAP, as the position will manage purchasing and procurement personnel.

Good knowledge of the taxation system applicable to goods.

Advanced proficiency in Excel and the Microsoft Office suite.

Experience in steel fabrication or stainless-steel industries would be an asset.

Personal Competencies

Strong negotiation and influencing skills, with good listening ability.

Autonomous, curious, and able to take initiative.

Rigorous, with strong organizational skills.

Strong interpersonal and communication skills, with a collaborative team spirit.

Able to analyze and organize information and present clear summaries.

Able to develop a purchasing strategy, lead strong supplier negotiations, and remain focused on achieving objectives.

Curious, loyal, and honest.

Hierarchical and Functional Links

Hierarchical

Under the hierarchical management of the Purchase Director in Halol.

Under the functional management of the SERAP Group Purchase Director.

Under the administrative management of the Managing Director of SERAP India.

Functional

Under the functional management of Purchasing in India.

Strong functional links with Production, Logistics, and Quality in India.

Responsibilities of the Position

General

Supervise the activities of the Purchase and Procurement team as the function develops.

Select suppliers through the SERAP supplier selection process, including comparative statements in Excel and management validation of prices.

Manage major supplier disputes relating to quality, price, or other significant issues on a case-by-case basis. Minor disputes may be handled by the Procurement or Purchase Engineer / Executive.

Lead global sourcing projects for the SERAP Group in collaboration with France.

Manage and lead projects that benefit the subsidiaries, with regular updates and reporting to management.

Maintain and update cost records to establish reference points and enable the Commercial team to budget tender prices.

Improve the quality and cost-effectiveness of SERAP products and installations.

Collaborate closely with the Quality department on all purchasing-related activities, including article qualification and technical data management.

Take responsibility for designated projects and procurement activities.

Negotiate and finalize agreements with contractors for projects in coordination with the Project Manager.

Purchasing, Project Purchasing and Vendor Development

Research, identify, consult, evaluate, and compare suppliers for capital goods, one-time purchases, raw materials, accessories, company services, and consumables to achieve cost-effective purchasing at the required quality level.

Directly negotiate and finalize Annual Rate Contracts (ARC) for Class A and B items and Annual Maintenance Contracts (AMC) for services.

Research and identify suppliers for Class A and B items according to technical specifications, target cost levels, and quality requirements.

Collect, validate, and update suppliers’ technical purchasing data, including material certificates, datasheets, and drawings, and prepare documentation for item codification in France.

Lead negotiations with suppliers for Class A and B items and projects.

Define terms and conditions in favour of SERAP India to optimize sourcing costs for all items.

Define and validate detailed item requirements, including technical specifications and quantities, based on customer tender documents and in collaboration with the Technical department.

Ensure strict coding of purchased products in coordination with SERAP Industries reference requirements.

Monitor price developments over time for major and strategic suppliers, including stainless steel, cooling units, DG sets, and localization components.

Support the Purchase Engineer or relevant person in negotiating and purchasing equipment and services, including phones, computers, IT equipment, and IT support.

Negotiate and purchase capital equipment and services, as well as one-time purchases for projects.

Conduct testing and provide feedback and monthly management reports within the specified deadlines for individual projects.

Analyze and rate all service providers.

Administrative Work

Finalize and approve purchase orders in SAP for local Class A, B, and C components.

Communicate with vendors while maintaining company confidentiality.

Standardize and formalize the purchasing system.

Document, analyze, and adapt processes, with cross-verification of documents for ISO requirements.

Purchasing Scope

Regularly Purchased Items

Stainless-steel sheets and evaporators.

Cooling units and spare parts, including compressors and condensers.

Servo stabilizers.

DG sets.

Pumps and geared motors.

Stainless-steel accessories, including pipes and fittings.

Water heaters, including solar and electric systems.

Electrical accessories, including earthing components and wires.

Electrical motors.

Electrical control-panel components, including contactors and relays.

Solar panels and systems.

Production consumables.

Purchased Assets

Production machinery, including forklifts, Hydra cranes, and drilling machines.

IT equipment, including servers, laptops, and batteries.

Industrial storage equipment.

Purchased Services

Telephone and internet access services.

IT services, including maintenance contracts and SAP support.

Indirect purchasing and contract finalization.

Time Allocation

Projects: 40% (local and global)

Purchasing: 40%

Management and reporting: 20%