Executive Assistant

Executive Assistant to Division Head

Mangal Electrical Industries Limited (BSE/NSE listed) | Jaipur | Full-time, on-site

About the Role

You will be the Executive Assistant to the Head of the Transformer Division at MEIL, a listed power equipment manufacturer. The Division Head runs a dense operating calendar — daily MD syncs, weekly reviews across 12 functional teams, customer visits, factory time, and external commitments (industry events, institutional programs). Your job is to protect his time, keep the machine running, and make sure nothing falls through the cracks.

What You’ll Do

• Calendar & time management: Own the calendar end-to-end — schedule, protect focus blocks, resolve conflicts, prep him for what’s next.

• Meeting management: Circulate agendas, capture minutes and action items in reviews, and follow up with team heads until items are closed.

• Communication: Draft and manage emails, letters, and routine correspondence; act as the first point of contact for internal teams and external stakeholders.

• Travel & logistics: Plan domestic and international travel — flights, hotels, visas, itineraries — including trade shows and customer visits.

• Documentation & filing: Maintain organized records of key documents, approvals, contracts, and review trackers; handle confidential information with absolute discretion.

• Coordination: Interface daily with department heads, the MD’s office, and external parties (customers, vendors, consultants) on the Division Head’s behalf.

Who We’re Looking For

• 3–8 years as an EA/secretary to a CXO, promoter, or senior leader — manufacturing or industrial company experience is a strong plus.

• Exceptional organization and follow-through; you close loops without being reminded.

• Strong written and spoken English and Hindi; polished, professional communication.

• Proficient in MS Office (Outlook, Excel, Word, PowerPoint) and comfortable with digital tools (calendars, task trackers, video conferencing).

• Absolute discretion and trustworthiness — you will handle sensitive business and family-office matters.

• Calm under pressure; able to reprioritize on the fly in a fast-moving environment.

Why This Role

• Work at the center of decision-making for a growing division of a listed company.

• Stable, long-term role with direct visibility to leadership and scope to grow into a chief-of-staff-style position.

To apply: Send your CV with a short note on how you’ve managed a demanding executive’s office.