Temp. Executive Assistant

Washington Health Medical Group · United States

Summary/Objective: Reporting to the Chief Operating Officer (COO) and Chief Medical Officer (CMO), the Manager of Administration provides a full range of administrative functions of considerable complexity, difficulty, and sensitivity. Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Acts as the primary liaison, and first point of contact representing the Chief Operating Officer, Chief Medical Officer, Chief Financial Officer, and other key members of the executive team.
• Manages, organizes, and oversees the day-to-day and calendars of several key executives.
• Monitors inventory and orders office supplies and furniture requests through the Hospital eProcurement and Materials Management or outside vendors when required.
• Physician contracts – formatting, sending out and getting copies executed, working with physicians on getting amendments/exhibits/transition loans and reimbursements populated and completed.
• Coordinates and conducts special projects as assigned. Develops comprehensive project plans, including timelines, milestones, and resource allocation.
• Assembles cross-functional project teams, ensuring clear communication and collaboration among team members.
• Monitors project progress, tracks deliverables, and provides regular status updates to stakeholders.
• Conduct risk assessments and develop mitigation strategies to address potential challenges.
• Coordinates legal matters, acts as the liaison with malpractice insurance, tracks distribution, schedules depositions, and maintains files.
• Clinic/Practice Transitions: Manages all aspects of transition including vendor, FMV analysis, EMR, etc. Works closely with relevant stakeholders to ensure a smooth and efficient transition process.
• Vendor Contracts – upload, maintain, and report on SharePoint.
• Responsible for the WTMG All Physicians and Providers Forum meeting; Scheduling and coordinating the meeting with all WTMG staff, the audio-visual and room setup, catering, announcement and RSVP, agenda and handout creation and distribution, sign-in sheets, creation and maintenance and recording meeting minutes.
• Uses discretion and sound independent judgment in evaluating information or situations of a confidential and sensitive nature.
• Other duties as assigned

• High School Diploma Required, Bachelor’s Degree Preferred
• Must have at least five years of related high level administrative or operational experience
• Proficiency in Microsoft Office Suite, including word processing, spreadsheet, and presentation applications (i.e, Word, Excel, PowerPoint.)
• Must have experience working across departments and communicating with all levels of the organization.
• The ability to manage projects and lead through influence.
• Must have strong organizational skills to effectively prioritize, coordinate, perform, and complete multiple duties and assignments concurrently and in a timely manner.
• Knowledge of and proficiency in English composition, spelling, grammar, punctuation, and basic math principles.

• Business Acumen
• Interpersonal Relationships
• Change Agent
• Collaboration Skills
• Communication Proficiency
• Decision Making
• Initiative
• Leadership
• Problem Solving/Analysis