Administrative Assistant

JSA · India

The Administrative Assistant will be responsible for providing day-to-day administrative and coordination support to ensure the smooth functioning of office operations. The role requires strong organisational skills, attention to detail, effective communication, and the ability to coordinate with employees, vendors, building management, and internal teams.

Key Responsibilities

Administrative & Office Support

• Manage day-to-day administrative activities and ensure smooth office operations.
• Coordinate office supplies, stationery, pantry requirements, and general administrative needs.
• Handle courier, dispatch, incoming/outgoing correspondence, and other office-related activities.
• Maintain and organise administrative records, documents, and files.

Coordination & Scheduling

• Coordinate meetings, meeting room bookings, appointments, and internal events.
• Assist with arrangements for meetings, trainings, workshops, and other office activities.
• Coordinate with employees and internal teams for administrative requirements and requests.
• Support scheduling and other day-to-day coordination activities as required.

Vendor & Building Management

• Coordinate with vendors for housekeeping, pantry, maintenance, security, and other office services.
• Monitor vendor attendance and service quality and escalate issues, where required.
• Liaise with building management for access cards, parking, repairs, maintenance, and other office-related matters.
• Assist with vendor invoices, AMC renewals, and related documentation.

Office & Asset Management

• Maintain records of office assets, stationery, pantry items, and other supplies.
• Monitor inventory and ensure timely replenishment of essential office requirements.
• Assist with seating arrangements, workstation allocation, and office setup.
• Ensure the office is maintained in a clean, organised, and presentable manner.

Employee Support

• Address and coordinate routine employee requests relating to office facilities and administrative services.
• Assist new joiners with administrative requirements related to seating, access cards, and other office arrangements.
• Coordinate with HR, IT, Finance, and other teams for employee and office-related requirements.

Compliance & Documentation

• Maintain relevant administrative records, registers, and documentation.
• Support routine safety, fire, and emergency preparedness activities.
• Assist with internal and external audits or inspections, as required.
• Ensure timely completion and maintenance of administrative documentation.

We are looking for the people who has experience between 4-8 Years.