Executive assistant

Manage MS Outlook calendars for senior leadership — scheduling, prioritising, and resolving conflicts across internal and external stakeholders End-to-end travel management: domestic and international bookings, visas, itineraries, and expense claims Prepare correspondence, presentations and meeting materials using MS Office (Word, Excel, Power Point, Outlook) Coordinate meetings, take minutes, track action items, and follow up on closures Handle confidential information with absolute discretion

Office Administration

Oversee daily office operations at the datacenter site Manage vendor relationships for facilities, office supplies, and administrative services, including PO/invoice coordination Coordinate visitor management and site access formalities in line with datacenter security protocols Support onboarding logistics for new hires (workstations, ID cards, access, welcome kits) Organise internal events, leadership visits, and customer/partner site tours Maintain administrative records, trackers, and office budgets

Requirements

5–8 years of experience as an Executive Assistant, with at least 2 years handling office administration Advanced proficiency in MS Office and Outlook; comfort with M365 collaboration tools (Teams, Share Point) Excellent written and verbal communication in English Strong multitasking, prioritisation, and stakeholder management skills Prior experience in infrastructure, real estate, IT/datacenter, or similar fast-paced environments preferred Willingness to be based full-time at the datacenter site