Project Coordinator(Retail) cum Admin

The Loom · Delhi, India

Reports To: CEO / Founder / Managing Director

Job Summary

We are seeking a detail-oriented and proactive Project Coordinator (Retail) cum Admin to support retail project execution and handle administrative operations. The role involves coordinating with cross-functional teams, tracking project timelines, managing documentation, and ensuring smooth day-to-day administrative functioning.

Key Responsibilities:-

Project Coordination (Retail)

• Assist in planning, executing, and monitoring retail projects (store launches, renovations, promotions, etc.)
• Coordinate with vendors, contractors, and internal teams to ensure timely project delivery
• Track project progress, timelines, and budgets; highlight delays or risks
• Maintain project documentation, reports, and status updates
• Support procurement and inventory coordination for retail projects
• Ensure compliance with company standards and retail guidelines

Administrative Responsibilities

• Manage office operations including scheduling, documentation, and correspondence
• Maintain records, files, contracts, and invoices
• Handle vendor management and coordination for admin services
• Support travel arrangements, meeting coordination, and event planning
• Monitor office supplies and ensure smooth facility management
• Assist in HR/admin tasks like onboarding coordination and attendance tracking

Key Skills & Competencies

• Strong organizational and multitasking skills
• Excellent communication and coordination abilities
• Proficiency in MS Office (Excel, Word, PowerPoint)
• Ability to manage timelines and meet deadlines
• Problem-solving and attention to detail
• Basic understanding of retail operations and project workflows

Qualifications

• Bachelor's degree in Business Administration, Management, or related field
• 2-5 years of experience in project coordination and/or administrative roles (preferably in retail)

Preferred Experience

• Experience in retail store operations or expansion projects
• Familiarity with vendor management and procurement processes
• Exposure to project management tools/software

Key Performance Indicators (KPIs)

• Timely completion of retail projects
• Accuracy and completeness of documentation
• Efficiency in administrative operations
• Vendor coordination effectiveness
• Adherence to budgets and timelines