Administrative Executive

Mapfre · Gujarat, India

Administrative Executive - MAPFRE RE, IIO Branch (GIFT City, India)

Location: GIFT City (Gujarat International Finance Tec City), Indi

aReporting To: Principal Officer / Branch Managemen

tEntity: Mapfre Re - International Insurance Office (IIO

)
Role Overvi

ewThe Administrative Executive will provide comprehensive administrative, operational, and coordination support for Mapfre Re's IIO Branch in GIFT City. This role is essential in ensuring smooth day to day functioning of the branch, especially during the establishment stage. The position requires excellent organization, communication, and multitasking skills, with an ability to work in a professional financial services environmen

t.
Key Responsibilit

iesOffice Administration & Coordinat

• ionManage daily office operations, facility coordination, and general administrative tas
• ks.Coordinate with external vendors, service providers, and building/SEZ administrati
• on.Ensure proper maintenance of office supplies, equipment, and operational logistic

s
Documentation & Record Manage

• mentMaintain branch documentation, including regulatory files, contracts, correspondences, and internal reco
• rds.Assist with preparation and filing of reports, letters, meeting minutes, and presentati
• ons.Ensure secure and compliant record keeping in line with MAPFRE RE and IFSCA requireme

nts.
Support for Underwriting & Opera

• tionsAssist the Underwriting and Management teams with administrative tasks such as data entry, documentation, scanning, and organizing underwriting f
• iles.Coordinate internal approvals, workflows, and communication between local and regional off
• ices.Support the preparation of reports, dashboards, and internal submiss

ions.
Finance & Compliance S

• upportAssist in processing invoices, vendor payments, and expense document
• ation.Help maintain compliance checklists, statutory calendars, and audit document
• ation.Support the Principal Officer in ensuring administrative compliance with local and IFSCA guide

lines.
Travel, Scheduling & Lo

• gisticsManage calendars, schedule meetings, and coordinate travel arrangements for MAPFRE RE staff visiting GIF
• T City.Organize internal and external meetings, workshops, and
• events.Handle visitor logistics and hospitality arrang

ements.
Reception & Communication Ma

• nagementAct as the first point of contact for calls, visitors, and correspo
• ndences.Ensure professional, timely communication with internal and external stake
• holders.Draft and manage general email communications as r

equired.
Required Qualifications & E

• xperience2-5 years of administrative or office management experience, ideally within financial services, insurance, or rei
• nsurance.Strong proficiency in MS Office (Excel, Word, PowerPoint,
• Outlook).Familiarity with compliance driven environments or regulated entities is an a
• dvantage.Graduate degree in Business Administration, Commerce, or relat

ed field.
Competencies & Personal

• AttributesExcellent organizational and multitaski
• ng skills.Strong communication (written and verbal) and interpersonal
• abilities.High level of professionalism, integrity, and attention
• to detail.Ability to work independently and maintain confid
• entiality.Proactive, reliable, and service oriente

d mindset.
Why Joi

• n MAPFRE REBe part of a globally respected reinsurance group establishing a new strategic branc
• h in India.Work in a dynamic, international, and learning focused e
• nvironment.Gain exposure to global best practices in administrative and operation