Open Records Coordinator

State of Oklahoma · United States

Job Posting Title Open Records Coordinator Agency

090 OFFICE OF MANAGEMENT AND ENTERPRISE SERV

• Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.
• A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

• Full-time, 40 hours per week in office position
• Support the Legal team
• Salary up to $65,000.00 based on education and experience

• Intake and track open records requests; maintain detailed case notes and files; manage all aspects of case management including intake, docketing, reviewing records, preparing documentation, and assessing/applying fees.
• Conduct thorough reviews of documents; apply redactions to ensure compliance and protect sensitive information; prepare records for release and review publicly posted data.
• Demonstrate in-depth knowledge of the Oklahoma Open Records Act, including exemptions; draft responses and coordinate disclosures across agency divisions.
• Handle complex requests (2,000+ pages), ensuring accuracy and compliance; interact professionally with requestors to clarify overly broad or burdensome requests.
• Ensure released materials exclude information exempted under statutes or other non-releasable information.
• Prepare information for secure file transfer to requesting parties.
• Optimize processes, eliminate redundancies, leverage technology, and embrace innovative approaches to improve outcomes.
• Assist with reviewing, formatting and filing agency rules under the Administrative Procedures Act.

• Bachelor’s degree in Paralegal, Legal Studies, or a closely related field; and
• Two (2) years of experience in paralegal or administrative duties;
• Or an equivalent combination of education and experience, substituting one year of relevant experience for each year of required education

• Paralegal Certification or demonstrated ability in managing e-discovery requests
• Experience in open records management and case processing for state agencies