Service-Oriented Assistant to Estate Manager

JRN: 2696

Do not pass up this chance, apply quickly if your experience and skills match what is in the following description.
A private estate in East Hampton is seeking an Assistant to the Estate Managers to provide full administrative support to the estate’s management team. Reporting directly to the Estate Manager, this person keeps managers organized, handles day-to-day logistics, and steps in on errands, guest requests, and event service as needed. The ideal candidate is organized, detail-oriented, and service-minded, and enjoys being the person who keeps everything moving behind the scenes. This role works closely with the Estate Manager, House Manager, Chief of Operations, and the purchasing and logistics team.
If you’re looking to join a great team with opportunity for advancement, this is the perfect opportunity!
RESPONSIBILITIESProvide complete administrative support to the East Hampton Estate ManagersMaintain and update calendars and schedulesGreet and escort vendors and guests on propertyManage purchase orders, receiving, and returnsTrack supply levels and place ordersHandle research, document prep, and general home office tasksPack and ship items as neededGather information and share it with the right departmentsCoordinate pet appointments and general pet careRun errands as neededMaintain inventory and keep spaces and systems organizedDraft and distribute meeting minutesPrepare expense reports and reconcile credit card statementsPlan and manage staff celebrations with the People Systems and Database CoordinatorRespond quickly to principal and guest requests and route them to the right managerAssist with event service as needed
QUALIFICATIONSPrior administrative, high end hospitality or household support experience preferredHighly organized with strong attention to detail and follow-throughStrong written communication skills for minutes, reports, and updatesComfortable with expense reporting and credit card reconciliationTech-savvy with working knowledge of common toolsService-minded, with a warm and professional presence around principals and guestsDiscreet and trustworthy with a strong sense of confidentialityCollaborative team player who communicates across departmentsHands-on and flexible, with no task too big or too small
Location: East Hampton, NYCompensation: 40-45/hr + OT + full benefits package, PTO.Schedule: Monday-Friday when principals are not in town, week-round coverage when family is in residence.
Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. xzbcwsv By applying, you acknowledge that submission of an application does not guarantee placement or employment.
Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.