Executive Assistant

Company Description Zoozah LLC builds AI-native platforms designed for highly regulated industries, with an initial focus on home inspection. The company’s first product measures, documents, and generates compliant reports that meet regulatory standards. By combining advanced AI with practical industry workflows, Zoozah aims to streamline complex reporting processes and reduce administrative burdens. Team members have the opportunity to contribute to meaningful technology that supports accuracy, compliance, and efficiency in regulated environments.

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Role Description The Executive Assistant is a full-time, on-site role based in Palm Beach, FL, providing direct support to company leadership. This role includes managing calendars, scheduling meetings, organizing travel, and coordinating daily logistics for executives. The Executive Assistant will prepare and track expense reports, handle correspondence, and assist with presentations, documents, and meeting materials. Additional responsibilities include maintaining organized filing systems, managing office supplies, facilitating internal communication, and supporting special projects and operational tasks as needed.
QualificationsCandidates should possess strong Executive Administrative Assistance and Administrative Assistance skills, including calendar management and meeting coordination.Candidates should possess experience with Executive Support and Expense Reports, including travel arrangements and basic budgeting or reconciliation.Candidates should possess excellent Communication skills, both written and verbal, with the ability to interact professionally at all organizational levels.Candidates should possess strong organizational, time-management, and prioritization abilities, with attention to detail and accuracy.Proficiency with productivity tools (e.g., email, calendars, spreadsheets, and document software) is required.Ability to maintain confidentiality, exercise sound judgment, and work independently in a fast-paced environment is essential.Previous experience supporting executives in a startup, technology, or regulated industry environment is preferred. xzbcwsv An associate or bachelor’s degree in Business, Administration, or a related field, or equivalent professional experience, is beneficial.
Total Annual Compensation Package: $45,000 - $60,000