Project Administrator - Construction Division

HTS Engineering · United States

HTS Engineering Ltd. is the largest independent commercial HVAC manufacturers’ rep in North America, with 20 locations in the US and Canada. HTS has a vibrant look and brand promise -- one that reflects our company-wide commitment to ensure the individual success of all those involved in a project’s HVAC system selection, design, purchase, installation and maintenance including our employees, suppliers, customers and end users. Qualifications

• Travel as needed
• Experience in construction project coordination or project admin role
• Familiarity with Procore, ClickUp, CompanyCam, or similar platforms
• Strong organizational and follow-through skills
• Ability to manage multiple priorities and deadlines
• Knowledge of commercial construction phases and documentation standards
• Professional communication skills with subcontractors, owners, and internal stakeholders
• Ability to participate in occasional field visits and jobsite logistics support Responsibilities
• The Project Administrator is a key member of the construction team, providing administrative and operational support throughout the lifecycle of new store development
• This role is responsible for maintaining project documentation, coordinating communication with internal teams and vendors, tracking procurement activities, and assisting with scheduling and field follow-up
• This position helps ensure new SpinXpress Laundry locations are completed on time, properly documented, and in accordance with company standards and project timelines
• We are looking for a detail-oriented, highly organized professional who thrives in a fast-paced construction environment and can effectively manage multiple priorities while helping projects progress from planning through completion
• Maintain accurate project documentation, records, and construction files
• Coordinate communication between internal departments, contractors, suppliers, and vendors
• Track procurement timelines, material deliveries, and purchasing activities
• Support project scheduling and assist with field coordination and follow-up
• Monitor project milestones and help ensure deadlines, budgets, and company standards are achieved
• Keep construction projects organized, on schedule, and progressing efficiently